Accounting Specialist (Hybrid)

Prime System Solutions; Quezon City; Hybrid; PHP 502,000 - 725,000; Full time

Benefits offered by this job

HMO Benefits

Paid Leave

Government-mandated benefits

Modern Workspace

Job summary

Prime System Solutions is seeking an Accounting Specialist to manage end-to-end processing of vendor invoices and payments, plus customer billing and incoming payments. The role emphasizes accurate data entry, vendor and customer record maintenance, and timely financial reporting.

This full-time, hybrid position in Quezon City offers a night shift in the PH and requires experience with AP/AR, high-volume transactions, and systems like NetSuite and Tipalti.

Qualifications

• Minimum three years' experience in accounts payable and accounts receivable.
• Experience working in high transaction volume businesses.
• Accounting experience in a healthcare services environment is a plus.
• Proficiency with MS Office 365 and Google Workspace.

Responsibilities

• Receive, verify, and process vendor invoices and bills with proper coding and GST/HST treatment.
• Ensure invoices are properly approved prior to payment and process electronic payments within terms.
• Update and maintain the vendor database and records; verify employee expense claims and reimbursements.
• Maintain customer records and supporting billing documentation; monitor AR aging and follow up on overdue balances.
• Respond to vendor and customer inquiries related to invoices and balances; assist with audits and reports.

Skills

Accounts payable

Accounts receivable

High transaction volume

Healthcare retail experience

Tools

NetSuite

Tipalti

Microsoft Office 365

Google Workspace

Job description

• Hybrid Setup (3x Office, 2x WFH weekly) | Office Location: SM North Tower 1, EDSA cor. North Avenue, Quezon City

Job Summary

The Accounting Specialist is responsible for the end-to-end processing of vendor invoices and payments, as well as customer billing and incoming payments. This role ensures accurate and timely entry of financial data, maintains vendor and customer records, reconciles accounts, and supports the finance department's daily operations. The successful candidate will handle confidential information with discretion, manage multiple priorities, and help produce accurate, up-to-date financial reports.

Shift Schedule & Work Setup

• Eastern Timezone (Night Shift in PH)
• Hybrid Setup (3x Office, 2x WFH weekly) | Office Location: SM North Tower 1, EDSA cor. North Avenue, Quezon City

Key Responsibilities

Accounts Payable

• Receive, verify, and process vendor invoices/bills, including proper coding, GST/HST treatment, and expense allocation
• Ensure invoices are properly approved prior to payment
• Process electronic payments within vendor terms
• Update and maintain the vendor database and records
• Verify employee expense claims and process reimbursements in compliance with policies and procedures
• Follow up on lost payments, outstanding invoices, and payment discrepancies
• Respond to vendor and internal inquiries related to accounts payable
• Prepare and process credit applications
• Identify and correct discrepancies in the AP ledger
• Experience using Tipalti would be a significant asset

Accounts Receivable

• Record incoming third party payments accurately and in a timely manner
• Maintain customer records and supporting billing documentation
• Monitor accounts receivable aging and follow up on outstanding/overdue balances
• Review customer billings and resolve billing discrepancies
• Respond to customer inquiries regarding invoices, statements, and account balances
• Identify and correct discrepancies in the AR ledger

General

• Perform general administrative and accounting support tasks
• Compile reports and maintain accurate vendor and customer files/records
• Organize and maintain files, records, and documents in accordance with the accounting filing system
• Handle confidential financial information with discretion
• Support audits and internal reviews
• Assist with cash flow forecasting
• Identify and resolve problems in a timely manner

Requirements

• Minimum three (3) years' experience in accounts payable and accounts receivable (preferably both)
• Experience working in high transaction volume businesses
• Accounting experience in a retail environment, specifically in heath care services would be an asset
• Proficiency with Microsoft Office 365 and Google Workspace
• Experience with NetSuite and Tipalti

Why You'll Love Working with Us

• Prime Office Location Convenient location with easy access to public transportation, dining, and nearby establishments
• Modern Workspace Enjoy a comfortable, well-equipped office with modern amenities
• Paid Leave Take time off to recharge, starting upon regularization
• HMO Benefits Comprehensive healthcare coverage as soon as you're regularized
• Government-Mandated Benefits All statutory benefits such as SSS, PhilHealth, and Pag-IBIG are fully provided
• Fun & Collaborative Culture Be part of a dynamic team that values creativity, innovation, and teamwork

NOTE

This is a full-time employment position and NOT an Independent Contractor arrangement. It comes with government-mandated contributions and benefits.

A background check is part of our hiring process and will be completed before moving to the job offer stage. We kindly ask applicants to have the necessary details ready in advance to keep things smooth and hassle-free.