Accounts Payable Specialist

Cleanmatic Services Inc.; Manila; On-site; PHP 400,000 - 600,000; Full time

Job summary

A local accounting firm is seeking a detail-oriented individual to manage accounts payable and payroll processing. The ideal candidate has a Bachelor's degree and at least 2-3 years of relevant experience in billing and invoicing, along with a strong knowledge of payroll laws. Proficiency in Quickbooks and Excel is essential. This role involves ensuring timely payments, maintaining accurate records, and collaborating with various government agencies.

Qualifications

• 2-3 years experience in Billing, Invoicing, or accounting functions.
• 1-2 years of direct payroll processing and DTR reading.
• Strong skills in Excel including formulas, pivot tables, and VLOOKUPs.

Responsibilities

• Ensure accurate and timely disbursement of payments.
• Verify payment requests for proper authorization.
• Manage end-to-end monitoring and collection follow-up.

Skills

Billing and Payroll Knowledge

Accounting Functions

Excel Formulas

Quickbooks

Education

Bachelor's degree in Accounting, Business Administration, Finance, or any Business Course

Tools

Quickbooks

Job description

1.Process Accounts Payable Disbursement Issuance & Releasing:

A.Voucher and Check Issuance

• Ensure accurate and timely disbursement of payments (e.g. salaries, vendor payments, reimbursements, etc.).
• Verify that all payment requests are properly authorized and supported with documentation.
• Prepare Outstanding Check Summary Report.

2.Liaison with all Government and Bank Agency such as Depository Banks, BIR, City Treasurer's Office, Mayor's Office, Securities and Exchange Commission, and other private & government agency

• Tax Filing, Submission, and Payments: Ensure timely filing and submission of all required BIR tax returns and reports such as GIS Submission VAT, 1604CF and Alpha list, Expanded Withholding Tax (0619E/1601EQ).
• Document Compliance & Coordination: Submit necessary documents to all Government Agency for Business Registration & Permits, Compliance, LOA, and Bank Application & Signatory Updates (e.g. books of accounts, COR, etc.).

3.Manage End to End Monitoring, Record Keeping, and Follow-up Collection (Ensure Timely Payment)

• The primary focus is on client's follow‑up through scheduled daily phone calls.
• Accounts Monitoring: Review and analyze the Accounts Receivable (AR) Aging Report daily or weekly to identify overdue and delinquent accounts.
• Escalation & Write-Offs: Review severely delinquent accounts for potential write‑off (bad debts) or escalation to management or third‑party collection agencies.

Posting of Daily Collections to QuickBooks and GDRIVE DLSL Billing Tracking & Monitoring: Daily posting of collection to Quickbooks and GDrive includes: indicate date & billing number in posting the payment, reconcile amount collected against the actual billing, and verify online bank deposits if entered at the bank. All blue‑colored receipts must be filed and compiled in series number with attached deposit slip or proof of collections.

4.Other Task:

• Back‑up End to End Backup Audit Checking of 1. Check & Upload Payroll Bizlink Template 2. Purchasing Order Forms 3. Billing.
• Posting of Journal Voucher for Adjustments and Reversal Entry.
• Update Cash Position: Monitor Cash Collection and Cleared Checks to ensure Cash liquidity during issuance of payment for payables (Daily Update).
• Billing Back‑Up in the absence of Billing and Collection Officer and Payroll Officer.

5.Submission of the following reports during Job Performance Inspection and Evaluation:

• Voucher/check series issuance Summary Reports on disbursement activities.
• Cash Position Report.
• Aging of Accounts of Accounts Payable.

Job Requirements/ Qualifications:

1.Preferred: Bachelors degree in Accounting, Business Administration, Finance, or any Business Course.

2.Billing and Payroll Knowledge Requirements With background.

• 2-3 years experience in Billing, Invoicing, or accounting functions.
• 1-2 years of direct payroll processing and DTR reading (Biometrics experience).
• Knowledge in Payroll laws and regulations that includes:

• Tax Compensation withholding and annual filing.
• Overtime Calculations.
• Benefits deductions.
• Statutory reporting requirements.

3.Technical Skills

• Strong skills in Excel Formulas, pivot tables, and VLOOKUPs.
• Knowledge in basic accounting journal entries.
• Time clocking Data Reading in Biometrics and Manual data.
• 1-2 years experience in Quickbooks.