Accounting Officer

Stamps Enterprises; Pasay; On-site; PHP 223,000 - 357,000; Full time

Job summary

Stamps Enterprises in Metro Manila is seeking an Accounting Officer – Payroll and Billing Encoder to handle payroll data encoding and client billings with accuracy and timeliness.

The role coordinates with HR, Account Management, and other departments to verify documents, resolve discrepancies, and meet internal deadlines, while maintaining confidential records. Proficiency in Excel and accounting software is preferred, with 1–2 years in payroll or billing support.

Qualifications

• Experience with payroll computation and statutory deductions is preferred.
• Experience in billing, invoicing, and client record maintenance.
• Proficient in MS Excel and basic accounting software.
• Strong numerical, organizational, and time-management skills.

Responsibilities

• Encode and maintain payroll data including salaries and deductions.
• Prepare client billing details and invoices per records.
• Ensure accuracy by checking data against source documents.
• Support month-end closing and audits with proper documentation.

Skills

Payroll processing

Billing & invoicing

Data entry

Attention to detail

Deadline-driven

Education

Accounting degree

Tools

Excel

Accounting software

Invoicing systems

Job description

The Accounting Officer – Payroll and Billing Encoder is responsible for preparing and encoding payroll and billing data, maintaining accurate financial records, and ensuring the timely processing of employee compensation and client billings. The role coordinates with HR, Account Management, and other departments to verify supporting documents, resolve discrepancies, and meet internal deadlines.

Key Responsibilities

1. Payroll Processing

• Encode and maintain employee payroll data, including salaries, allowances, overtime, deductions, and other payroll adjustments.
• Consolidate attendance, timesheets, overtime records, and leave information for payroll computation.
• Coordinate with HR to verify employee information, attendance records, and payroll adjustments.
• Assist in preparing payroll summaries and supporting documents for review and approval.
• Check payroll entries for accuracy and completeness before submission.
• Maintain confidential payroll records and employee compensation information.
• Assist in preparing statutory contribution and deduction records, including SSS, PhilHealth, Pag-IBIG, and withholding tax, as assigned.
• Address payroll discrepancies and coordinate corrections with HR and Accounting.

2. Billing and Invoicing

• Encode and prepare client billing details based on approved quotations, purchase orders, project documents, and other supporting records.
• Prepare billing statements, sales invoices, and other billing documents in accordance with company procedures.
• Verify billing amounts, project details, client information, and payment terms before submission.
• Coordinate with Account Management and Project Management to confirm completed deliverables, billable expenses, and other project-related charges.
• Monitor billing schedules and ensure invoices are prepared and submitted within the required deadlines.
• Maintain an updated billing tracker and records of issued invoices.
• Assist in monitoring outstanding billings and follow up on missing documents needed for invoicing.
• Identify and report billing discrepancies for correction before invoices are issued.

3. Data Encoding and Records Management

• Encode payroll and billing transactions accurately into the company's accounting system or designated spreadsheets.
• Maintain organized digital and physical records of payroll, billing, invoices, and supporting documents.
• Check data entries against source documents to ensure accuracy and consistency.
• Update payroll and billing trackers and prepare reports as required.
• Ensure proper filing and easy retrieval of financial records.
• Handle employee and client information with confidentiality.

4. Coordination and Administrative Support

• Coordinate with HR, Account Management, Project Management, and Accounting personnel to obtain complete and accurate information.
• Follow up on missing or incomplete documents that affect payroll and billing processing.
• Assist in month-end closing activities by preparing payroll and billing schedules and supporting reports.
• Support internal and external audits by providing requested records and documentation.
• Perform other accounting-related tasks assigned by the immediate supervisor.

Qualifications

• Bachelor's degree in Accountancy, Financial Management, or any accounting related field.
• At least 1–2 years of experience in payroll processing, billing, invoicing, or accounting support is preferred.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Familiarity with accounting systems, payroll software, and invoicing procedures is an advantage.
• Strong knowledge of payroll computation, statutory deductions, billing procedures, and financial documentation.
• Good numerical, organizational, and time-management skills.
• Strong attention to detail and accuracy in data entry.
• Able to handle confidential information responsibly.
• Good communication and coordination skills.
• Able to meet deadlines and manage repetitive tasks with minimal errors.