Accounting Assistant

AVATAR Maritime Co. Ltd; Manila; On-site; PHP 334,800 - 446,400; Full time

Job summary

AVATAR Maritime Co. Ltd is seeking an Assistant for the finance department in Manila. The ideal candidate will provide administrative support focused on high-volume data entry, document verification, and daily financial tracking.

This role requires at least one year of experience in shipping, a Bachelor's degree in Accountancy or related fields, and essential technical skills like MS Excel. The position offers a critical role in ensuring smooth financial operations.

Qualifications

• A Bachelor's degree in Accountancy, Management Accounting, Finance, or related business course is required.
• Minimum 1 year of experience in a shipping context can help in understanding the industry's financial operations.
• Familiarity with MS Excel functions like vlookup and basic data entry into accounting software is essential.

Responsibilities

• Process and verify suppliers' invoices and accounts payable vouchers.
• Assist in encoding seafarer bank details and track allotment requests.
• Help review disbursement for local port and vessel supplies expenditures.
• Monitor accounts receivable and log incoming payments.
• Maintain organized physical and digital tax forms and accounting documents.

Skills

High numerical accuracy

Attention to detail

Basic MS Excel skills

Education

Bachelor's degree in Accountancy, Management Accounting, Finance, or related fields

Tools

Basic accounting software

Job description

Provides foundational administrative and clerical support to the finance department of a shipping line, logistics firm, or manning agency. While the Accounting Officer handles high-level analysis and reporting, the Assistant focuses on high-volume data entry, document verification, and daily financial tracking.

Key Responsibilities

• Invoice & Voucher Processing: Verifying suppliers' invoices against purchase orders and encoding accounts payable (AP) vouchers into the accounting system.
• Allotment & Payroll Support: Encoding seafarer bank details, tracking monthly allotment requests, and preparing bank files for crew families.
• Disbursement Review: Assisting in checking local port expenditures, vessel supplies receipts, and transport liquidations for accuracy.
• Collections & Monitoring: Monitoring accounts receivable (AR), logging incoming payments from clients, and issuing official receipts.
• Document Archiving: Maintaining systematic physical and digital files of tax forms, bank reconciliation statements, and general ledgers for easy audit retrieval.

Essential Job Qualifications

• Education: A Bachelor's degree in Accountancy, Management Accounting, Finance, or any business-related course.
• Experience: 1 year of in shipping experience.
• Technical Skills: Foundational knowledge of MS Excel (vlookup, basic formulas) and familiarity with encoding data into basic accounting software.
• Key Traits: High numerical accuracy, sharp attention to detail, and the ability to meet tight payroll and billing deadlines.