Accounting Assistant - Inventory

Baivi Outsourcing Inc.; Taguig; Hybrid; PHP 250,000 - 450,000; Full time

Job summary

Baivi Outsourcing Inc. in Taguig is seeking an organized Inventory and Procurement Coordinator to support daily operations. You will oversee inventory control, monitor supplier advances, and ensure accurate records in the ERP system.

The role involves coordinating purchase orders, posting deliveries and invoices, assisting departments with PRs, and backing up finance tasks as needed. Strong attention to detail and good communication with stock clerks and finance colleagues are essential.

Responsibilities

• Inventory Control and Monitoring: Implements inventory control procedures, maintains the inventory ledger in the system, performs quarterly/needed physical counts with the stock clerk, and reconciles records with stock cards.
• Supplier Advances and Payments: MonitoringSubmits schedules of advances to suppliers (before Finance Committee meeting), monitors COD payments and supporting documents, and updates the Purchase Order Monitoring and Advances to Suppliers schedules.
• Purchase Order and Procurement coordination: Monitors purchase orders uploaded in the system, coordinates with procurement on deliveries, and checks withdraw slip for accuracy with the stockman.
• Documentation and Posting in EBT: Prepares and verifies delivery receipts and invoices, checks item codes, ensures contract requirements (e.g., performance bonds), and posts transactions in EBT (GRPO).
• Purchase Request (PR) Assistance: Assists departments in preparing PRs, creates new inventory items in EBT, reviews completeness and accuracy of ePR submissions, and prepares finance related PR documents.
• Finance Support and System Backup: Assists the Finance Manager with weekly finance system backup, approval of PRs in ePR, and performs other finance related tasks as needed.

Job description

• Inventory Control and Monitoring: Implements inventory control procedures, maintains the inventory ledger in the system, performs quarterly/needed physical counts with the stock clerk, and reconciles records with stock cards.

• Supplier Advances and Payments: MonitoringSubmits schedules of advances to suppliers (before Finance Committee meeting), monitors COD payments and supporting documents, and updates the Purchase Order Monitoring and Advances to Suppliers schedules.

• Purchase Order and Procurement coordination: Monitors purchase orders uploaded in the system, coordinates with procurement on deliveries, and checks withdraw slip for accuracy with the stockman.

• Documentation and Posting in EBT: Prepares and verifies delivery receipts and invoices, checks item codes, ensures contract requirements (e.g., performance bonds), and posts transactions in EBT (GRPO).

• Purchase Request (PR) Assistance: Assists departments in preparing PRs, creates new inventory items in EBT, reviews completeness and accuracy of ePR submissions, and prepares finance related PR documents.

• Finance Support and System Backup: Assists the Finance Manager with weekly finance system backup, approval of PRs in ePR, and performs other finance related tasks as needed.