Inventory Control Assistant

JS Unitrade Merchandise, Inc.; Cebu City; On-site; PHP 223,000 - 312,000; Full time

Job summary

JS Unitrade Merchandise, Inc. in Cebu City is seeking an Accounting Assistant for Inventory Control to ensure inventory balances in the Oracle system align with physical counts. You will work under the Accounts Payable team, reviewing inbound/outbound documents and discrepancies.

The ideal candidate holds a BS Accountancy or related degree, with 1–2 years in inventory or AP, and is proficient in MS Excel and Oracle. This role requires attention to detail and a proactive mindset.

Qualifications

• Graduate of BS Accountancy or related business course.
• 1–2 years experience in Inventory process or Accounts Payable.
• Proficient in MS Office, especially MS Excel; knowledge in Oracle.
• Detail oriented, proactive and resilient.
• Highly trainable.

Responsibilities

• Reviews and validates inventory documents in Oracle (inbound & outbound).
• Checks discrepancy reports and bad order disposal forms.
• Monitors and analyzes item costs and inventory balances.
• Reconciles monthly inventory with Third Party Logistics Provider’s transactions.
• Validates and reconciles Annual Physical Inventory results.
• Creates new item codes in Oracle.
• Handles PO processing for supplier-provided materials.
• Ensures inventory documents are transmitted to head office.
• Coordinates with other departments on inventory concerns.
• Assists Supply Chain during annual physical inventory.
• Sends reports on item cost analysis and inventory balances.
• Supports with process improvements in inventory controls.

Skills

MS Excel

Oracle system

Detail oriented

Proactive

Resilient

Accounts Payable

Inventory processes

Education

BS Accountancy or related business course

Tools

Oracle system

MS Excel

Job description

GENERAL PURPOSE:

Reporting under the Accounts Payable Team, the Accounting Assistant for Inventory Control ensures the accuracy of Inventory balances in the System against actual inventory.

DUTIES AND RESPONSIBILITIES:

Primary Duties and Responsibilities

• Reviews and validates inventory documents (inbound & outbound) processed in Oracle system.
• Checks and validates discrepancy reports and bad order disposal form (BODAF).
• Monitors and analyses Item costs and inventory balances.
• Reconciles monthly inventory transactions against Third Party Logistics Provider’s transactions.
• Validates and reconciles Annual Physical Inventory count result.
• Creates new item codes in Oracle system.
• Handles PO processing for free plastic & cartons from trade supplier.
• Ensures all inventory documents are processed and transmitted to head office.
• Ensures the completeness of each series per inventory document.
• Handles the filing and safekeeping of inventory documents.
• Coordinates with other departments on inventory concerns like creation of new item code.
• Coordinates with third party logistics provider to ensure that all inventory processes were done correctly.
• Assists Supply Chain department during annual physical inventory count.
• Coordinates with accounting assistant – landed cost on concerns with regard to inventory.
• Send reports on Item cost analysis, o Daily Inventory balance report, Inventory reconciliation with third party logistics provider (monthly & annual)
• Supports and collaborates with supply chain department to improve current inventory processes.
• Identifies weak processes and think of ways to improve them.
• Assists AP assistants when needed to meet set deadlines.
• Performs other AP assistants’ tasks when they are on leave and as part of continuous learning and improvement

QUALIFICATIONS:

• Graduate of BS Accountancy or other related business course,
• With at least 1-2 years experience in Inventory process / Accounts Payable
• Proficient in MS Office especially in MS Excel. With knowledge in computerized accounting, preferably Oracle system.
• Detail oriented, proactive and resilient
• Highly trainable.