Accounting Assistant - Accounts Receivable

Thermovar Pipes Sales and Services; Philippines; On-site; PHP 200,000 - 260,000; Full time

Job summary

Thermovar Pipes Sales and Services is seeking an Accounts Receivable Clerk to handle day-to-day processing of receivables, analyze sales transactions, and post receipts. The role provides financial, administrative, and clerical support to secure revenue and ensure smooth receivable transactions.

Responsibilities include issuing invoices and receipts, recording payments, depositing funds promptly, archiving documents, and maintaining BIR-compliant records.

Qualifications

• Bachelor's/College Degree in Accountancy or any business-related course.
• Good written and verbal communication skills and effective interpersonal skills.
• Proficient in the use of spreadsheets.
• Keen to detail with a high level of accuracy.
• Able to work independently with minimum supervision.

Responsibilities

• Issues sales invoices, collection receipts, and updates the system with correct details.
• Encode complete details of customer payments made by cash, check, or bank transfer.
• Ensure all checks and cash are deposited promptly.
• Monitor document transmittals and archive sales documents.
• Maintain accurate sales book records for compliance.
• Submit copies of invoices and receipts to the Audit Department promptly.
• Reconcile sales records with logbooks and Amici Businessware.
• Prepare accurate sales reports on schedule for management review.

Skills

Written and verbal communication

Interpersonal skills

Attention to detail

Independent worker

Spreadsheet proficiency

Education

Bachelor's degree in Accountancy or business-related

Tools

Amici Businessware

Job description

Job Summary:

Performs day-to-day processing of accounts receivables to secure revenue by analyzing sales transactions and posting receipts. Responsible for providing financial, administrative, and clerical services to ensure effective and efficient receivable related transactions.

Duties and Responsibilities:

1. 1. Issues sales invoices, collection receipts and/or official receipts and updates the system with the correct and complete details of sales invoices, collection receipts or official receipts issued in a timely manner.
2. 2. Responsible for encoding complete details of customer payments made through cash, check, or bank to bank transactions.
3. 3. Ensures all checks, cash collections, and payments are deposited at the bank within the day or the next banking day.
4. 4. Monitors transmittals of all documents and responsible for archiving complete sales invoices, delivery receipts, collection receipts and official receipts.
5. 5. Maintains accurate sales book records for BIR compliance.
6. 6. Submits a copy of sales invoices, collection receipts and official receipts to the Audit Department in a timely manner.
7. 7. Ensures uniformity and reconciliation of sales records such as sales invoices and collection receipts, with logbooks and the Amici Businessware.
8. 8. Prepares accurate sales report every 22nd and every 5th of the month and submits them to immediate head.

Qualifications:

1. 1. Must possess at least a Bachelor's/College Degree in Accountancy or any business-related course
2. 2. Must have good written and verbal communication skills, and effective interpersonal skills
3. 3. Must be proficient in the use of spreadsheets
4. 4. Must be keen to details and must have a high level of accuracy
5. 5. Must be able to work independently with minimum supervision