ACCOUNTING ASSISTANT – ACCOUNTS PAYABLE & GENERAL LEDGER

Camox Philippines Inc - Poea-088-Lb-052915-R; Philippines; On-site; PHP 279,000 - 446,000; Full time

Job summary

Camox Philippines Inc. is seeking an Accounting Assistant for Accounts Payable and General Ledger to support payables processing, document control, and GL entries. The role emphasizes accuracy, organization, and handling confidential financial records with integrity.

The candidate will assist in processing payments, preparing schedules, and supporting month-end close, reconciliations, and reporting. Fresh graduates with a strong accounting foundation are welcome to apply.

Qualifications

• Graduate of Accountancy or related course.
• Experience in accounts payable, GL, bookkeeping or finance support preferred.
• Fresh graduates with strong accounting foundation considered.

Responsibilities

• Process, monitor, and document payables with proper approvals.
• Assist in GL entries, classifications, and reconciliations.
• Prepare schedules, reports, and postings for month-end close.
• Maintain organized vouchers, invoices, and supporting docs.
• Ensure compliance with internal controls and confidentiality.

Skills

Accounts Payable

General Ledger

Journal Entries

Reconciliation

Microsoft Excel

Education

Accounting-related degree

Tools

QuickBooks

Xero

SAP

Job description

WE'RE HIRING: ACCOUNTING ASSISTANT – ACCOUNTS PAYABLE & GENERAL LEDGER

Makati Office / Assigned Camox Branch | Full-Time

Camox Philippines Inc.

Camox Philippines Inc. is looking for a detail-oriented and trustworthy Accounting Assistant – Accounts Payable & General Ledger to support the company's payables processing, accounting documentation, general ledger entries, reconciliations, and financial reporting requirements.

This role is ideal for someone accurate, organized, deadline-conscious, and capable of handling confidential financial records with integrity.

Key Responsibilities

Accounts Payable Processing

• Process and monitor accounts payable transactions, including vendor, supplier, service provider, agent, and other approved payables.
• Check completeness of supporting documents before payment endorsement.
• Validate invoices, billing statements, receipts, purchase requests, approvals, and liquidation documents.
• Prepare vouchers, payment requests, AP schedules, and payment monitoring reports.
• Ensure that all payables are properly approved, documented, classified, and recorded before processing.
• Monitor due dates, pending payables, aging items, and payment schedules.
• Coordinate with requesting departments for missing documents, clarifications, and approval requirements.
• Report unsupported, irregular, duplicate, excessive, or questionable claims to the Accounting Supervisor or Accounting Head.

General Ledger Support

• Assist in preparing, encoding, and reviewing general ledger entries.
• Ensure proper account classification, cost center tagging, and supporting documentation.
• Assist in maintaining accurate and updated books of accounts.
• Support monthly closing activities, including journal entries, accruals, adjustments, and reconciliations.
• Assist in preparing schedules for expenses, advances, liabilities, payables, and other assigned GL accounts.
• Support reconciliation of AP balances, supplier accounts, advances, and related ledger accounts.
• Help identify discrepancies and coordinate corrections with the Accounting Supervisor.

Documentation, Reconciliation, and Reporting

• Maintain organized files of vouchers, invoices, receipts, ledgers, payment proofs, and accounting schedules.
• Assist in preparing AP aging reports, expense summaries, liquidation monitoring, and other finance reports.
• Support internal and external audit requirements by ensuring documents are complete and traceable.
• Assist in reconciling accounting records with bank statements, vendor statements, and internal trackers when assigned.
• Ensure timely submission of reports and accounting updates.

Compliance and Internal Control

• Follow company approval policies, accounting controls, documentation standards, and finance procedures.
• Maintain confidentiality of payroll, financial, vendor, client, employee, and company records.
• Support compliance with BIR, statutory, audit, and internal reporting requirements.
• Ensure proper handling of accountable forms, receipts, payment documents, and financial files.
• Escalate discrepancies, policy violations, missing documents, or financial risks promptly.

Qualifications

• Graduate of Accountancy, Accounting Technology, Management Accounting, Financial Management, Business Administration, or any related course.
• With experience in accounts payable, general ledger, bookkeeping, accounting documentation, or finance support is preferred.
• Fresh graduates with strong accounting foundation and attention to detail may be considered.
• Knowledge of basic accounting principles, journal entries, account classification, and reconciliation.
• Proficient in Microsoft Excel / Google Sheets.
• Organized, accurate, and able to meet deadlines.
• Able to handle confidential financial information with discretion.
• Willing to work in a fast-paced, documentation-heavy environment.

Preferred Advantage

• Experience in recruitment, manpower, service, or agency-based accounting.
• Familiarity with vendor payments, agent payables, liquidation, reimbursement, and AP aging reports.
• Knowledge of BIR documentation, withholding tax, and basic statutory compliance is an advantage.
• Experience using QuickBooks, Xero, SAP, or other accounting systems is preferred.
• Strong filing, tracking, reconciliation, and report preparation skills.

What We're Looking For

We need someone who is:

• Accurate and careful with numbers
• Strong in AP monitoring and document checking
• Knowledgeable in basic GL entries and account reconciliation
• Trustworthy with financial and confidential information
• Organized in filing, tracking, and reporting
• Proactive in following up pending documents and approvals
• Able to follow finance controls and escalation procedures