Accounting Assistant

INDUSTRI-X; Samal; On-site; PHP 240,000 - 360,000; Full time

Job summary

INDUSTRI-X is seeking an Accounting Assistant to support day-to-day accounting activities within the finance operations team. The role involves accounts payable, accounts receivable, bookkeeping, tax compliance, and financial reporting, under the Finance Manager and in coordination with the Technical Director.

The ideal candidate holds a BS in Accountancy, has experience in general accounting, and is proficient with QuickBooks or Microsoft Dynamics and Excel.

Qualifications

• Bachelor's degree in Accountancy
• Experience in general accounting, AP, AR, or bookkeeping
• Knowledge of accounting principles, budgeting and cost control
• Proficiency in QuickBooks or Microsoft Dynamics and spreadsheets
• Strong attention to detail and deadline-driven
• Clear communication and analytical problem-solving
• Ability to work independently and with cross-functional teams
• Awareness of safety, data security, and regulatory compliance

Responsibilities

• Assist with accounts payable activities including invoice validation, expense checking, payment preparation, and supplier coordination.
• Support accounts receivable by issuing invoices, updating AR schedules, monitoring collections, and follow-up as needed.
• Perform routine bookkeeping and general ledger maintenance including journal entries and reconciliations.
• Prepare monthly, quarterly, and annual tax compliance schedules and reports for review by the Finance Manager.
• Maintain fixed asset schedules and review inventory-related accounting records.
• Assist in preparing monthly, quarterly, and annual financial statements and reporting schedules.
• Execute assigned financial and administrative tasks accurately and independently.
• Maintain confidentiality of company financial records and personnel information.
• Follow internal controls for documentation, approvals, and cash handling.
• Assist with record-keeping and data collection for external audit requirements.
• Monitor routine banking transactions and cash flow reconciliations.
• Coordinate with project, site, and operational teams to gather expense documentation for validation and billing.
• Support the Technical Director and field operations teams with site financial requirements.
• Suggest improvements to accounting processes and templates to enhance efficiency.
• Maintain clear communication with the Finance Manager through regular updates and reports.
• Communicate professionally with suppliers, clients, banks, and government agencies regarding daily transactions.
• Escalate issues promptly to management to support timely resolution.

Skills

Accounts payable

Accounts receivable

Bookkeeping

General ledger

Financial reporting

Analytical problem-solving

Communication

Education

Bachelor of Science in Accountancy

Tools

QuickBooks

Microsoft Dynamics

Excel

Job description

About the role

The Accounting Assistant is a key member of the finance operations team, supporting accurate, compliant, and efficient day-to-day accounting activities as the finance function grows. Working under the supervision of the Finance Manager and in operational alignment with the Technical Director, you will contribute to accounts payable, accounts receivable, tax compliance, bookkeeping, financial reporting, banking reconciliations, and administrative support.

Key responsibilities

• Assist with accounts payable activities, including invoice validation, expense checking, payment preparation, and supplier coordination.

• Support accounts receivable processes by issuing client invoices, updating accounts receivable schedules, monitoring collections, and following up as needed.

• Perform routine bookkeeping and general ledger maintenance, including journal entries and account reconciliations.

• Prepare monthly, quarterly, and annual BIR tax compliance schedules and reports for review by the Finance Manager.

• Maintain fixed asset schedules and review inventory-related accounting records.

• Assist in preparing monthly, quarterly, and annual financial statements and reporting schedules.

• Execute assigned financial and administrative tasks accurately and independently.

• Maintain strict confidentiality of company financial records and personnel information.

• Follow internal controls for documentation, approvals, and cash handling.

• Assist with record-keeping and data collection for external audit requirements.

• Monitor routine banking transactions and cash flow reconciliations.

• Coordinate with project, site, and operational teams to gather documentation for expense validation and billing.

• Support the Technical Director and field operations teams with site financial requirements.

• Suggest practical improvements to accounting processes and templates to enhance efficiency.

• Maintain clear and continuous communication with the Finance Manager through regular updates and reports.

• Communicate professionally with suppliers, clients, banks, and government agencies regarding daily transaction needs.

• Escalate issues promptly to management to support timely resolution.

What we're looking for

• Bachelor of Science in Accountancy degree.

• Previous experience in general accounting, accounts payable, accounts receivable, or bookkeeping.

• Knowledge of general accounting principles, basic budgeting, and cost control.

• Proficiency in accounting software such as QuickBooks or Microsoft Dynamics and spreadsheet applications.

• Strong organisation and attention to detail, with the ability to deliver accurate work against deadlines.

• Clear communication and analytical problem-solving skills.

• Ability to work independently and collaboratively with cross-functional and site teams.

• Strong awareness of safety, data security, and regulatory compliance.