Accounting Assistant

iCare HMO; Makati; On-site; PHP 240,000 - 420,000; Full time

Job summary

iCare HMO is seeking an Accounting Assistant to manage payables for medical claims, ensuring 100% accuracy in professional fees and tax computations. You will review SAP data, maintain cost centers, and coordinate with Claims and Disbursement teams to post approved invoices.

The role requires a Bachelor’s degree in Accounting or Finance, 2+ years in AP/Treasury, and strong analytical, organizational, and communication skills. Fresh graduates are welcome.

Qualifications

• Bachelor's degree in Accounting, Finance or equivalent.
• 2+ years in Accounts Payable or Treasury; fresh grads welcome.
• Analytical, organized, problem-solving abilities; good communication.

Responsibilities

• Process Professional Fees payable with 100% accuracy; target 100 transmittals/day and 4 days turnaround.
• Review supporting docs for tax computation and SAP data.
• Post and verify AP invoices in SAP and coordinate with Disbursement team.
• Maintain cost centers, accounts, dates and remarks in system.
• Prepare VAT and Withholding tax computations; ensure taxes are correctly tagged in SAP.
• Support BIR and other audits with required documents.
• Respond to tickets and inquiries within turnaround times (CMT).
• Organize and file original claims documents and AP vouchers.
• Assist audits and submission of supporting documents.

Skills

Analytical skills

Organizational skills

Problem-solving

Written & verbal communication

Independent workstation

Education

Bachelor's degree in Accounting/Finance

Tools

MS Office

Job description

JOB PURPOSE

The Accounting Assistant is responsible for processing of payables for all medical claims submitted by the claims department. The incumbent will ensure 100% accuracy of professional fees payable based on set targets.

JOB DESCRIPTION

1. Professional Fees payable processing (Target per - 100 transmittals/per day)
   1. a. To achieve 100% accurate payable processing based on set targets. Payable processing should be within 4 days’ turnaround time and zero backlog.
   2. b. Checks and review the supporting documents of all medical claims submitted by the Claims Department, particularly for tax computation.
   3. c. Checks and review claims details transmitted in SAP.
   4. d. Update and edit the lacking information in the system such as cost center, account, accounting received date and the remarks.
   5. e. Check, Review and analyze Journal Entries in SAP.
   6. f. Request Update of Account Creation and Tax update to approver
   7. g. Update the tax tagging in SAP (VAT and Withholding tax).
   8. h. Ensures that the PCL is signed by the authorized signatory and reviewed by the Medical Auditor.
   9. i. Coordinate to claims unit for discrepancy of amount and information.
   10. j. Send email for AP Invoice system approval to the approver.
   11. k. Post Approved AP invoice for payment.
   12. l. Forward AP claims Document to Disbursement Team for Fund Transfer / Check Preparation.
2. Compliance
   • 100% accurate computation VAT and Withholding Taxes on all payable processing transactions.
   • Ensure all payables transactions are fully supported with documents particularly on Billing statement reflected the computation of VAT per BIR Requirements.
3. Customer Service
   • Oversee 100% CMT tickets are responded within turnaround time.
   • To promptly respond to inquiries through phone, emails and teams chat to employees and service providers.
4. Filing and Organization
   • To keep critical documents, such as original copies of claims documents, AP Voucher and properly sort and file such documents in an organized manner, keeping these documents in a safe and protected area.
5. Others'
   • Assist BIR audit submission of supporting documents.
   • Assist External and Internal Audit submission of supporting documents.

QUALIFICATIONS

1. Education: Bachelor’s degree holder in Accountancy, Finance or its equivalent.
2. Experience: Must have at least 2 years of relevant work experience in Accounts Payable or Treasury. Fresh graduates are also welcome to apply.
3. Knowledge, Skills, and Abilities：
   • With excellent analytical, organizational and problem-solving skills.
   • With good written and spoken communication skills.
   • Proficient in MS applications.
   • Able to work independently and meet tight deadlines.