Accounts Receivable/Accounts Payable

Asia Peopleworks Inc.; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading outsourcing company in Metro Manila seeks an Accounts Payable Analyst to manage the full invoice processing function. Responsibilities include verification of vendor compliance, addressing processing issues, and ensuring accurate financial data. Candidates should hold a relevant bachelor's degree and possess at least 1 year of experience in accounts payable. Familiarity with accounting systems like SAP and Oracle is preferred. The position offers a chance to work in a dynamic environment with opportunities for recent graduates.

Qualifications

• At least 1 year of experience in accounts receivable and/or accounts payable.
• Experience with invoice processing, billing, collections, and vendor payments.
• Strong knowledge of GAAP or local accounting standards.

Responsibilities

• Manage the full accounts payable invoice processing function.
• Ensure vendor compliance by verifying submission of accurate documentation.
• Investigate and resolve processing issues.

Skills

Attention to detail

Communication skills

Problem-solving

Teamwork

Education

Bachelor’s degree in accounting, Finance, Business Administration, or related field

Tools

SAP

Oracle

QuickBooks

Job description

The AP Analysts are expected to handle the following responsibilities:

• Manage the full accounts payable invoice processing function, ensuring invoices are correctly submitted and processed within the agreed turnaround time.
• Ensure vendor compliance by verifying submission of complete and accurate documentation.
• Verify and recognize applicable WHT and VAT as reflected in submitted invoices.
• Ensure accuracy of financial data associated with processed invoices.
• Coordinate with the master data team regarding discrepancies between invoice and system vendor details.
• Investigate and resolve processing issues, creating long-term solutions to prevent recurrence.
• Maintain compliance with internal policies to minimize operational risks.
• Provide audit support, including documentation and Service Level Agreement (SLA) compliance.
• Willing to work in Pasay
• Conduct customer calls to remind on past due invoices and collect payments.
• Receive inbound calls to provide payment and account history information to the customers.
• Send collection reminder/dunning letters and statement of account.
• Perform customer balance reconciliation either through face to face or by phone.
• Analyze root cause of invoice not paid and completing back-ups if needed.
• Schedule itinerary for collection follow-up and invoice submission to thecustomers.
• Identify bank credits and prepare Official Receipt transmittal for customerpayment allocation.
• Coordinate with EI Services and/or Portfolio/Contract Team for client’s disputes on repairs and maintenance.
• Prepare invoice adjustment requests for credit memo or debit memo tocorrect invoices and route documents for approval.
• Prepare invoice write-off proposal for accounts determined uncollectible andnot for legal.
• Provide necessary documents and schedules for internal and external audit.
• Willing to assign at Alabang

Requirements:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field
• Open to fresh graduate
• At least 1 years of experience in accounts receivable and/or accounts payable
• Experience with invoice processing, billing, collections, and vendor payments
• Background in handling reconciliations, accruals, and journal entries
• Proficient in accounting systems (e.g., SAP, Oracle, QuickBooks, or similar ERP)
• Knowledge of GAAP or local accounting standards
• Familiarity with BIR compliance and tax forms (e.g., Form 2307, VAT filing)
• Strong attention to detail and high level of accuracy
• Ability to work well with vendors, clients, and cross-functional teams