Accounting & Administrative Assistant

Mechanova Ventures Inc; Manila; On-site; PHP 279,000 - 391,000; Full time

Job summary

Mechanova Ventures Inc. is seeking an Accounting & Administrative Assistant to manage accounting documentation, inventory records, and coordination for imports and vehicle registrations.

You will prepare business documents, monitor AR, keep accurate records, and liaise with accountants, brokers, and government offices. The role requires a college diploma with accounting background, strong Excel skills, and a detail-oriented, independent work style.

Qualifications

• College graduate with diploma required.
• Graduate of Accounting, Accounting Technology, Financial Management, or a related business course.
• Accounting/bookkeeping background required.
• Good knowledge of Microsoft Excel.
• Organized and very careful with documents and numbers.
• Able to coordinate with accountants, brokers, government offices, customers, and suppliers.
• Honest, responsible, reliable, and able to work independently.
• Experience in importation, logistics, or LTO documentation is an advantage; training will be provided.

Responsibilities

• Prepare invoices, delivery receipts, purchase orders, quotations, and other business documents.
• Monitor Accounts Receivable (AR) and customer payments.
• Record company expenses, purchases, sales, and payments.
• Coordinate with the company accountant regarding BIR and accounting requirements.
• Maintain complete and organized company records and filing.
• Maintain and update inventory and warehouse records.
• Monitor incoming and outgoing items.
• Maintain customer and supplier records.
• Prepare reports using Excel and company systems.
• Coordinate with the company's customs broker regarding imported shipments and prepare required documents for customs clearance.

Skills

Accounting/bookkeeping

Attention to detail

Coordination with accountants/brokers

Independent work

Education

Accounting diploma

Accounting-related degree

Tools

Microsoft Excel

Job description

About the role

This is an Accounting & Administrative Assistant position responsible for managing accounting documentation, inventory records, and importation/vehicle registration coordination. The role involves preparing business documents, monitoring accounts receivable, maintaining company records, and liaising with accountants, customs brokers, and government offices.

Key responsibilities

• Prepare invoices, delivery receipts, purchase orders, quotations, and other business documents

• Monitor Accounts Receivable (AR) and customer payments

• Record company expenses, purchases, sales, and payments

• Coordinate with the company accountant regarding BIR and accounting requirements

• Maintain complete and organized company records and filing

• Maintain and update inventory and warehouse records

• Monitor incoming and outgoing items

• Maintain customer and supplier records

• Prepare reports using Excel and company systems

• Coordinate with the company's customs broker regarding imported shipments and prepare required documents for customs clearance

About you

• College graduate with diploma required

• Graduate of Accounting, Accounting Technology, Financial Management, or a related business course

• Accounting/bookkeeping background required

• Good knowledge of Microsoft Excel

• Organized and very careful with documents and numbers

• Able to coordinate with accountants, brokers, government offices, customers, and suppliers

• Honest, responsible, reliable, and able to work independently

• Experience in importation, logistics, or LTO documentation is an advantage but not required; training will be provided