Account Executive

Golden Renal Care Holdings Inc.; Teresa; On-site; PHP 268,000 - 469,000; Full time

Job summary

Golden Renal Care Holdings Inc. in the Philippines seeks an Administrative Executive Assistant to manage frontline clinic operations, billing documentation, and cash handling with Finance and Operations coordination.

Support DOH licensing, PhilHealth, and internal compliance while coordinating with Operations, HR, and QA to submit timely reports. Ideal candidates have a Bachelor's degree and 1+ year in a similar role with proficiency in Google Workspace/MS Office.

Qualifications

• Bachelor's degree or equivalent in business/administrative field.
• Minimum 1 year as executive assistant or operations administrator.
• Familiarity with healthcare documentation preferred.
• Proficient in Google Workspace/MS Office and document control.
• Professionalism, confidentiality, and strong interpersonal skills.

Responsibilities

• Execute day-to-day administrative operations at clinic level.
• Manage petty cash, disbursement, and reconciliation per Finance policies.
• Handle clinic billing processes and coordination with Finance.
• Maintain accurate cash and billing records for audits.
• Prepare DOH licensing and PhilHealth documentation.
• Coordinate reports with Operations, Finance, HR, QA on time.
• Maintain confidential records and files in line with governance.
• Assist leadership visits with document prep and follow-up.

Skills

Organization

Time Management

Communication

Confidentiality

Coordination

Adaptability

Education

Bachelor's degree in Business Administration, Office Administration, Communications, or related field

Tools

Google Workspace

MS Office

Job description

About the role

Executes all administrative and front-office functions at the clinic level, ensuring smooth day-to-day clinic operations. Manages patient-facing administrative processes, including billing documentation and petty cash handling, in coordination with Finance and Operations. Supports clinic compliance, reporting, and coordination with Operations, Finance, and network leadership through accurate documentation and follow-through.

Key responsibilities

• Execute day-to-day administrative operations at the clinic level, including front-desk coordination, documentation management, and administrative workflow support.
• Manage clinic-level petty cash, including disbursement, liquidation, reconciliation, and submission of complete supporting documents in accordance with Finance policies.
• Execute patient billing and payment collection at the clinic level, including preparation of billing records, issuance of official receipts, and coordination of daily billing summaries with Finance.
• Maintain accurate daily records of cash transactions and patient billing activity to support audit readiness and financial reporting.
• Prepare, organize, and track clinic-level documentation required for DOH licensing, PhilHealth accreditation support, and internal compliance reviews.
• Coordinate with Operations, Finance, HR, and QA teams to submit required administrative, compliance, and operational reports on time.
• Maintain organized and confidential clinic records, contracts, and administrative files in line with data privacy and internal governance policies.
• Support audit preparation by ensuring completeness, accuracy, and availability of clinic administrative and financial documentation.
• Coordinate administrative requirements for leadership or Operations visits to the clinic, including document preparation and follow-up actions.
• Work closely with the Billing & PhilHealth Officer and Finance team; this role executes clinic-level billing and cash handling but does not own claims submission or reimbursement reconciliation.

About you

• Bachelor's degree in Business Administration, Office Administration, Communications, or related field.
• Minimum 1 year as an executive assistant or operations administrator; healthcare experience an advantage.
• Proficiency in Google Workspace/MS Office, document control, and basic data organization.
• Familiarity with DOH, PhilHealth, or healthcare documentation preferred.
• Strong professionalism, confidentiality, and interpersonal skills.
• Organization & Time Management: Handles multiple priorities with accuracy and timeliness.
• Communication Skills: Prepares clear and professional written documents.
• Attention to Detail: Ensures accuracy in regulatory and administrative submissions.
• Confidentiality & Integrity: Manages sensitive information with discretion.
• Coordination & Collaboration: Works smoothly across clinics and departments.
• Adaptability: Handles shifting priorities in a fast-paced healthcare environment.