IT Project Coordination Specialist

Infoline; Muscat; On-site; Full time

Job description

Skills

• Organizational and Time Management Skills: Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities effectively.
• Communication and Interpersonal Skills: Excellent written and verbal communication skills, with the ability to interact effectively with diverse stakeholders.
• Attention to Detail: Meticulous attention to detail and accuracy in all tasks.
• Proficiency in Project Management Tools: Familiarity with project management software, such as Microsoft Project, Jira, or Asana.
• Technical Aptitude: Basic understanding of IT concepts and technologies.
• Problem Solving and Analytical Skills: Ability to identify and troubleshoot problems effectively.

Responsibilities

1. Administrative Support

• Schedule and Coordinate Meetings: Arrange and manage meetings, including scheduling, preparing agendas, and taking minutes.
• Maintain Project Documentation: Organize and update project documents, such as plans, reports, presentations, and meeting minutes.
• Track Project Budget: Assist in tracking project expenses, monitoring budget variances, and preparing budget reports.
• Manage Project Communications: Help facilitate communication between the project team, stakeholders, and other departments.

2. Project Planning & Execution Support

• Assist in Project Planning: Contribute to the development of project plans, including timelines, resource allocation, and risk assessments.
• Support Task Assignments: Help assign tasks to team members and track their progress.
• Coordinate Resources: Assist in the procurement and allocation of necessary resources, such as equipment, software, and personnel.
• Monitor Project Progress: Help track project progress against the plan and identify potential roadblocks.

3. Issue & Risk Management Support

• Identify and Log Issues: Help identify and log project issues and risks.
• Assist in Risk Mitigation: Support the implementation of risk mitigation plans.
• Track and Resolve Issues: Help track and resolve project issues in a timely manner.

4. Quality Assurance Support

• Assist in Quality Control: Help ensure project deliverables meet quality standards.
• Support Testing Activities: Assist in coordinating and conducting testing activities.

5. Stakeholder Management Support

• Maintain Stakeholder Relationships: Help build and maintain positive relationships with stakeholders.
• Communicate Project Updates: Assist in communicating project updates and status reports to stakeholders.