Project Coordinator

Ghobash Group; Maskat; On-site; OMR 15,000 - 25,000; Full time

Job summary

Ghobash Group is seeking a Project Coordinator to support project managers in Oman. This role involves tracking project milestones, coordinating with internal teams, and maintaining detailed project documentation.

The ideal candidate will have a Bachelor’s degree in a related field and 3-5 years of experience in project coordination, preferably in IT-related projects. Strong organizational skills and proficiency in MS Office are essential, with familiarity in project management tools like MS Project or Jira.

Qualifications

• 3–5 years of experience in project coordination or PMO support, preferably in IT or technology.
• Experience with infrastructure, cloud, or managed services projects in the GCC / Oman.

Responsibilities

• Support project managers in preparing and maintaining project plans and schedules.
• Coordinate project meetings and record decisions and action items.
• Track project milestones and escalate any deviations from the plan.
• Maintain up-to-date project documentation including approvals and change requests.
• Liaise with customers and vendors on routine coordination matters.
• Assist with project financial administration and billing.
• Prepare project dashboards and summary reports for stakeholders.

Skills

Organizational skills

Verbal communication

Written communication

MS Office proficiency

Stakeholder coordination

Attention to detail

Education

Bachelor's degree in Business Administration, IT, Engineering, or related

Professional certification (PMP, CAPM, or PRINCE2 Foundation)

Tools

MS Project

Jira

Asana

Job description

CNS is a technology company that powers the future by providing digital solutions essential to support all enterprise and human development. While growing and managing a robust pool of supplier‑partners for the benefit of our clients has always been a priority, we are constantly re‑inventing ourselves. Founded in 1987 with more than 30 years of experience, CNS employs over 320 employees including more than 250 certified engineers. We offer in‑depth expertise and a range of best‑in‑class products that support the digital transformation of all major industries. With offices in three countries, we have an extensive reach into, and regional knowledge of the Middle East markets. A shift into levering our many years of experience to develop pioneering software in‑house will add yet another dimension to our highly innovative solutions‑portfolio.

The Project Coordinator will support Project Managers in planning, executing, and closing projects across CNS Oman by managing schedules, documentation, reporting, and stakeholder coordination. The role involves working closely with internal teams, customers, vendors, and subcontractors to ensure projects are delivered on time, within scope, and in line with CNS standards.

Duties & Responsibilities

• Support project managers in preparing and maintaining project plans, schedules, trackers, and status reports for CNS projects in Oman.
• Coordinate project meetings, prepare agendas and minutes, record decisions and action items, and follow up to ensure timely closure.
• Track project milestones, deliverables, dependencies, risks, and issues, and escalate any deviations from plan to the project manager.
• Maintain up‑to‑date project documentation including scope documents, approvals, change requests, meeting notes, and progress updates in the designated repositories.
• Coordinate with internal teams (technical, service delivery, sales, procurement, finance, logistics) to support timely execution of project activities.
• Liaise with customers, vendors, and subcontractors on routine coordination matters, scheduling, document submissions, and implementation updates.
• Support procurement and logistics follow‑up for project materials, licenses, hardware, software, and third‑party services, ensuring alignment with project timelines.
• Assist with project financial administration, including monitoring purchase requests, invoices, cost records, and ensuring supporting documents are complete for billing.
• Prepare regular project dashboards and summary reports for management and stakeholders, highlighting progress, issues, and upcoming milestones.
• Support testing, handover, customer acceptance, and project closure activities, including collection of sign‑offs and preparation of lessons learned.

Education

• Bachelor's degree in Business Administration, Information Technology, Engineering, or a related discipline.
• Professional certification such as PMP, CAPM, or PRINCE2 Foundation (or equivalent) ispreferred.

Experience

• 3–5 years of experience in project coordination, project administration, or PMO support, preferably in IT, systems integration, or technology services.
• Experience supporting infrastructure, cloud, cybersecurity, software, or managed services projects in the GCC / Oman.

Skills & Abilities

• Strong organizational and time‑management skills; excellent written and verbal communication; proficiency in MS Office (Excel, PowerPoint, Word); ability to maintain trackers and reports; attention to detail; ability to manage multiple priorities; stakeholder coordination; documentation control; basic commercial awareness.
• Familiarity with project management tools (e.g., MS Project, Jira, Asana); understanding of project governance and change control; exposure to IT service delivery environments; basic understanding of contracts and SLAs.

Compliance with policies and procedures based on the ISO standards adopted by CNS.