Project Coordinator | Talent Arabia | Oman

Talent Arabia; Oman; On-site; OMR 6,000 - 12,000; Full time

Job summary

Talent Arabia is seeking a Project Coordinator in Oman to act as the operational liaison for enterprise IT initiatives. You will establish governance, maintain ADRID/RAID logs, and drive alignment across software engineering, IT infrastructure, and business stakeholders to ensure on-time delivery.

Responsibilities include authoring precise meeting minutes, publishing dashboards, supporting steering committees, and maintaining project documentation.

Qualifications

• 3–6 years in IT project coordination or PMO operations.
• Experience managing governance artifacts like action logs, RAID/ADRID.
• Ability to author concise meeting minutes under tight deadlines.
• Experience with scheduling, critical path tracking, and progress reporting.
• Strong multi-stakeholder coordination across distributed teams.
• Proficiency with PM platforms such as Jira/Confluence/Asana/Trello/MS Project.

Responsibilities

• Establish, maintain, and govern ADRID/RAID tracking logs.
• Record and distribute detailed meeting minutes with owners and deadlines.
• Develop and update delivery trackers, resources, and milestones.
• Coordinate cross-functional interactions between software, IT, and business teams.
• Enforce project controls, documentation standards, and change management.
• Publish weekly/monthly executive status reports and KPI dashboards.
• Facilitate standups, risk workshops, and stakeholder alignment meetings.
• Track dependencies and milestones to mitigate slippage.
• Maintain project repositories and documentation archives.
• Support budgets, procurement paperwork, and contractor coordination.

Skills

Governance artifacts

Meeting minutes

Scheduling & tracking

Stakeholder coordination

Documentation standards

Communication skills

Education

Bachelor’s degree in IT/CS/Business/Engineering

Tools

Jira

Confluence

Asana

Trello

Microsoft Project

Job description

Position Summary:

As a Project Coordinator at Talent Arabia, you will serve as a vital operational liaison facilitating the seamless delivery of enterprise IT initiatives and technology programs across Oman. Operating within a dynamic and fast-paced information technology landscape, this role is dedicated to establishing rigorous project governance, maintaining transparent reporting channels, and ensuring structured execution across multi-disciplinary teams. You will drive cross-functional alignment, track key project parameters, and empower technical delivery squads to achieve milestone predictability, operational excellence, and stakeholder satisfaction.

Detailed Job Description:

The Project Coordinator provides end-to-end operational governance and administrative project controls across complex enterprise software engineering, systems infrastructure, and IT modernization workstreams. In this role, you will be responsible for orchestrating day-to-day coordination between technical architects, development squads, quality assurance professionals, external vendor partners, and client stakeholders. You will establish and maintain comprehensive action, decision, risk, issue, and dependency (ADRID/RAID) logs, ensuring that potential delivery roadblocks and critical path bottlenecks are proactively identified, escalated, and resolved before impacting scheduled completion dates.

Operating across all phases of the project lifecycle from initiation to post-implementation review, you will oversee master project schedules, progress trackers, and milestone governance frameworks. Your day-to-day responsibilities include authoring high-precision meeting minutes, publishing weekly executive dashboards, facilitating structured steering committee sessions, and managing project repository documentation. The scope demands an organized professional capable of enforcing standardized project controls, supporting agile sprint cadences, and maintaining delivery transparency, thereby serving as an indispensable anchor for large-scale enterprise IT transformations throughout the Sultanate of Oman.

Key Responsibilities:

• Establish, maintain, and govern comprehensive tracking logs for project actions, decisions, risks, issues, and dependencies (ADRID / RAID).
• Author, record, and distribute detailed meeting minutes, capturing critical action items, ownership assignments, and resolution deadlines.
• Develop, maintain, and update consolidated project delivery trackers, resource allocation schedules, and milestone roadmaps.
• Coordinate cross-functional interactions between software engineering teams, IT infrastructure leads, business analysts, and executive stakeholders.
• Enforce administrative project controls, documentation standards, and change management procedures across all active IT workstreams.
• Prepare and publish standardized weekly and monthly executive status reports, KPI scorecards, and project health dashboards.
• Facilitate recurring project standups, progress reviews, risk mitigation workshops, and stakeholder alignment meetings.
• Track project dependencies and critical milestones to proactively mitigate timeline slippage and scope creep.
• Maintain centralized project repositories, technical documentation archives, and asset registers on enterprise platforms.
• Support project managers and program directors in budget expenditure tracking, procurement paperwork, and contractor coordination.

Required Qualifications & Skills:

• Bachelor’s degree in Information Technology, Computer Science, Business Administration, Engineering, or a closely related field.
• Minimum of 3 to 6 years of progressive professional experience in IT project coordination, project management support, or PMO operations.
• Proven track record in managing project governance artifacts, specifically action logs, decision registries, and RAID matrices.
• Demonstrated ability to author concise, high-precision meeting minutes and operational delivery trackers under tight turnaround times.
• In-depth practical experience in project scheduling, critical path tracking, milestone management, and progress reporting.
• Strong background in multi-stakeholder coordination across distributed IT engineering, vendor, and business management teams.
• Advanced proficiency with project management and collaboration platforms (such as Jira, Confluence, Asana, Trello, or Microsoft Project).
• Exceptional organizational capabilities, analytical problem-solving skills, and superior verbal and written communication abilities.

Nice-to-Have Skills:

• Recognized project management credentials such as CAPM (Certified Associate in Project Management), PMP, PRINCE2 Foundation/Practitioner, or Scrum Master (CSM/PSM).
• Practical experience working within agile and hybrid delivery environments, supporting Scrum ceremonies and backlog management.
• Advanced spreadsheet modeling and data visualization skills using Microsoft Excel (pivot tables, complex formulas) or Power BI.
• Direct industry experience supporting large-scale enterprise IT or digital transformation programs within Oman or the GCC region.
• Familiarity with IT service management frameworks (ITIL) and enterprise software development lifecycles (SDLC).

Application Information:

• Work Location: Oman
• Industry: ITExperience Bracket: 3–6 Years
• Employment Type: Full Time