Executive secretaries and administrative assistants

Flip retail; Muscat; On-site; OMR 12,000 - 18,000; Full time

Job summary

Flip retail in Oman seeks an executive secretary/administrative assistant to support top-level management by organizing schedules, preparing reports, and handling communications.

The role covers calendar management, travel planning, document filing, minutes, and coordinating meetings and office services to enable executives to operate efficiently.

Experience with word processing, spreadsheets, databases, and correspondence handling is preferred.

Responsibilities

• Take care of and preserve executives' schedules.
• Prepare billings, reports, memoranda, letters, financial statements and other files using word processing, spreadsheets, databases or presentation software.
• Make travel plans for executives.
• Read and assess inbound memos, submissions and records to identify their significance and plan their circulation.
• Open, sort, and distribute inbound correspondence including faxes and email.
• File and retrieve corporate records, documents and files.
• Prepare responses to documents including routine queries.
• Carry out basic office duties such as purchasing supplies, maintaining records management systems, and performing basic accounting work.
• Prepare schedules and arrange for committee, board and other meetings.
• Assemble, record, and distribute minutes of meetings.
• Attend meetings to record minutes.
• Coordinate and direct office services such as records and budget preparation, staff, and housekeeping to assist executives.

Job description

Executive secretaries and administrative assistants

Job SummaryGive top-level management assistance by carrying out study, preparing analytical reports, taking care of info demands, and also carrying out clerical functions such as preparing communication, getting site visitors, arranging meeting calls, as well as organizing conferences as well as oversee lower-level clerical personnel.

Job Tasks

• Take care of as well as preserve executives' schedules.
• Prepare billings, reports, memoranda, letters, economic declarations as well as other files, making use of word processing, spread sheet, database, or discussion software.
• Make traveling plans for execs.
• Read as well as assess inbound memos, submissions, and also records to identify their significance as well as plan their circulation.
• Open, sort, and distribute inbound correspondence, consisting of faxes as well as email.
• File as well as obtain corporate records, documents, as well as records.
• Prepare reactions to document including routine queries.
• Carry out basic office duties such as purchasing supplies, maintaining records monitoring systems, as well as carrying out standard accounting work.
• Prepare schedules and also make arrangements for committee, board, as well as other conferences.
• Assemble, record, as well as distribute minutes of meetings.
• Go to meetings to tape-record mins.
• Coordinate and also direct workplace solutions, such as records as well as spending plan preparation, employees, as well as house cleaning, in order to assist executives.