Executive Assistant To Chairman

ERC International Human Resources Consultancies; Schamal al-Batina; On-site; OMR 6,000 - 12,000; Full time

Job summary

ERC International Human Resources Consultancies seeks an Executive Assistant to support the Chairman at a prestigious accounting firm. The role demands a highly organized and proactive professional who will manage the Chairman's calendar, prepare meeting materials, and coordinate communication across departments.

You will assist with financial reports, handle confidential information, and contribute to strategic initiatives while enabling onboarding for new executive hires in a dynamic,

Qualifications

• Highly organized and proactive individual with excellent time management.
• Experience managing executive calendars and travel arrangements.
• Proficient in Microsoft Office and accounting software.
• Ability to handle confidential information with integrity.
• Strong written and verbal communication with stakeholders.
• Ability to coordinate special projects and initiatives.
• Willingness to participate in onboarding of new executive hires.

Responsibilities

• Manage the Chairman's calendar by scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents for meetings, including agendas and reports.
• Act as a liaison between the Chairman and other departments to foster collaboration.
• Conduct research and compile information for decision-making.
• Assist in the preparation of financial reports and presentations using accounting software.
• Handle confidential information with discretion and professionalism.
• Coordinate special projects and initiatives as directed by the Chairman.
• Support strategic plans and provide insights to improve business performance.
• Facilitate onboarding processes for new hires within the executive team.

Skills

Organizational skills

Communication skills

Microsoft Office Suite

Accounting software

Confidentiality

Analytical skills

Project management

Adaptability

Tools

Microsoft Office Suite

Accounting Software

Job description

The Executive Assistant to the Chairman plays a pivotal role in ensuring the smooth operation of the executive office within our esteemed accounting firm. This position is designed for a highly organized and proactive individual who thrives in a dynamic environment. As the right hand of the Chairman, you will manage various administrative tasks, coordinate schedules, and facilitate communication across the organization. This role not only offers a unique opportunity to work closely with senior leadership but also provides a platform for personal and professional growth within the accounting industry.

In this role, you will be immersed in a culture that values collaboration, innovation, and continuous learning. Our firm is committed to nurturing talent and providing ongoing training opportunities, which means you will have access to resources that enhance your skills and knowledge. You will be part of a team that encourages open communication and fosters a supportive environment, allowing you to contribute meaningfully to the organization’s goals while developing your career.

As you take on the responsibilities associated with this position, you will play a crucial role in shaping the strategic direction of our firm. Your contributions will not only support the Chairman in their daily activities but also influence the broader organizational objectives. This is an exciting opportunity for an ambitious professional looking to elevate their career in a prestigious accounting firm, where your efforts will be recognized and rewarded.

Responsibilities:

1. Manage the Chairman's calendar by scheduling meetings, appointments, and travel arrangements, ensuring efficient use of time and maximizing productivity.
2. Prepare and organize documents for meetings, including agendas, presentations, and reports, utilizing tools like Microsoft Office to enhance clarity and effectiveness.
3. Act as a liaison between the Chairman and other departments, fostering clear communication and collaboration across teams to support organizational objectives.
4. Conduct research and compile information on various topics as requested by the Chairman, ensuring that data is accurate and relevant for informed decision‑making.
5. Assist in the preparation of financial reports and presentations, utilizing accounting software to ensure accuracy and compliance with industry standards.
6. Manage confidential information with discretion and integrity, maintaining the highest level of professionalism in all interactions.
7. Coordinate special projects and initiatives as directed by the Chairman, ensuring timely execution and alignment with company goals.
8. Support the Chairman in developing and implementing strategic plans, providing insights and feedback to enhance overall business performance.
9. Facilitate onboarding processes for new hires within the executive team, ensuring a smooth transition and integration into the company culture.

Skills

• Exceptional organizational skills to manage complex schedules and prioritize tasks effectively.
• Strong communication skills, both verbal and written, to interact with stakeholders at all levels.
• Proficiency in Microsoft Office Suite and accounting software to prepare reports and presentations.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Strong analytical skills for conducting research and compiling relevant information.
• Project management skills to coordinate special initiatives and ensure timely completion.
• Adaptability to thrive in a fast-paced environment and manage changing priorities.