Executive Coordinator – HQ & External Affairs

Zohorecruit; Muscat; On-site; OMR 8,900 - 17,000; Full time

Job summary

Zohorecruit in Muscat, Oman, is seeking an Executive Coordinator for HQ & External Affairs. The role focuses on coordinating the headquarters, internal administration and external affairs, while supporting the Director of Operations and Governance Committee.

This position involves preparing correspondence, organizing meetings, and ensuring follow-up on actions to maintain efficient operations. The successful candidate will balance office management with stakeholder engagement, align with

Qualifications

• 3–5 years' relevant professional experience.
• Experience in administration, executive coordination, office management or stakeholder relations.
• Excellent spoken and written Arabic and English.
• Strong organizational and communication skills.

Responsibilities

• Coordinate headquarters administration, external affairs and day-to-day follow-up.
• Support Director of Operations and Governance Committee, Chairperson and Board when required.
• Act as central coordination point between Director of Operations, Board, employees, partners and members.
• Prepare Arabic and English correspondence and maintain stakeholder records.
• Support projects including TNVR, rescue, cruelty response, hotline, adoption, education and fundraising.

Skills

Organizational skills

Communication skills

Bilingual (Arabic-English)

Education

Diploma

Job description

Executive Coordinator – HQ & External Affairs

Muscat, Sultanate of Oman | Posted on 09/28/2026

• Industry Nonprofit Charitable Organizations
• Degree Diploma
• Job Role Executive Coordinator – HQ & External Affairs
• City Muscat
• Country Sultanate of Oman

Job Description

Job Purpose

The HQ Coordinator will coordinate COMPANY'sheadquarters, internal administration, external affairs and day-to-dayorganizational follow-up.

The role will support the Director of Operationswhile also providing structured support to the Governance Committee,Chairperson and Board when required.

The successful candidate should be equallycomfortable preparing a government meeting, following up a rescue case,drafting correspondence, coordinating an event or making sure outstandingactions are completed.

Key Responsibilities

HQ & Administration

• Manage correspondence,calendars, meetings, visitors, records, files and general office coordination.
• Maintain action trackers,databases and administrative systems.
• Ensure COMPANY's headquartersoperates efficiently and professionally.

Director, Board & GovernanceSupport

• Support the Director withreports, presentations, briefings, schedules and follow-up.
• Assist with Board and committeemeetings, agendas, documentation, minutes and action tracking.
• Maintain governance andadministrative records.

Internal Coordination

Act as a central coordination point between:

• Director of Operations;
• Board and committees;
• employees;
• veterinary partners;
• project leads; and
• COMPANY members.

Ensure responsibilities and deadlines are clear andfollowed up.

External Affairs

Coordinate communication and meetings with:

• veterinary clinics;
• schools and universities;
• companies and CSR teams;
• sponsors and donors;
• international organizations;
• community groups; and
• members of the public.

Prepare professional Arabic and Englishcorrespondence and maintain stakeholder records.

• Support membershipadministration and member communications.
• Support projects including TNVR,rescue, cruelty response, hotline, adoption, education, donkey welfare, OneHealth, fundraising and events.

Hotline & Case Support

• Assist with logging, routing and following upanimal welfare cases and veterinary referrals as COMPANY's hotline systemdevelops.

Events & Field Support

• Help organize meetings, workshops, campaigns,school activities and fundraising events.
• The Coordinator should also be comfortableattending veterinary clinics, rescue activities, TNVR programs and other fieldactivities when required.

Requirements

The successful candidate should have:

• 3–5 years' relevant professionalexperience ;
• experience in administration,executive coordination, office management, project coordination or stakeholderrelations;
• excellent spoken and written Arabicand English ;
• strong organizational andcommunication skills;
• excellent attention to detail;
• experience preparing reports,presentations and professional correspondence;
• ability to manage multiplepriorities simultaneously; and
• Animal-welfare or NGO experience is desirable but notrequired .