Administrative Manager

Intelligent Projects; Muscat; On-site; OMR 15,000 - 21,000; Full time

Job summary

Intelligent Projects is seeking an Executive, Administrative Manager to lead and optimize our day-to-day internal operations, blending administrative leadership, HR management, and financial oversight at a managerial level.

You will streamline processes, drive organizational structure, monitor budgeting and cost control, and participate in strategic decision-making to ensure efficient operations across all departments.

Qualifications

• Bachelor’s degree in Business Administration, Management, HR, or a related field.
• 3–5 years of experience in administrative, operations, or office management roles.
• Experience supervising or managing a team is preferred.

Responsibilities

• Oversee administrative operations and ensure tasks are completed accurately and on time.
• Manage and supervise administrative staff with a focus on follow-up and accountability.
• Track tasks, deadlines, and deliverables to ensure consistent execution.
• Handle company records and maintain up-to-date documentation.
• Support HR functions including onboarding, employee records, attendance tracking, and policy follow-up.
• Coordinate with teams to ensure tasks are completed.

Skills

ERP systems

Budgeting

Financial planning

Team leadership

Education

Bachelor’s degree in Business Administration/Management/HR

Tools

Microsoft Office

ERP systems

Job description

We are looking for a highly organized, reliable, and proactive Executive, Administrative Manager to oversee and streamline our day-to-day internal operations. This role goes beyond traditional administration, combining administrative leadership, HR management, and financial oversight at a managerial level. The ideal candidate is someone who can bring structure, improve processes, and actively participate in operational and financial decision-making, ensuring the company runs efficiently across all internal functions.

Key Responsibilities

• Oversee administrative operations and ensure tasks are completed accurately and on time
• Manage and supervise administrative staff, with a strong focus on follow-up and accountability
• Track ongoing tasks, deadlines, and deliverables to ensure consistent execution
• Handle company records and ensure all documentation is up to date and easily accessible
• Support HR functions including onboarding, employee records, attendance tracking, and policy follow-up
• Actively follow up with team members and departments to ensure tasks are completed
• Serve as a central coordination point for administrative matters
• Oversee financial operations from a managerial perspective, including budgeting, expense monitoring, and cost control
• Support financial planning and provide input on financial decisions to optimize operational efficiency and resource allocation
• Participate in key operational and administrative decision-making processes alongside management

Requirements

• Strong organizational skills with a proven ability to manage multiple tasks at once
• Self-motivated and able to take initiative without needing constant direction
• Excellent follow-up skills with a habit of tracking and closing tasks
• Experience managing or supervising a team
• Clear communication skills and a practical, problem-solving mindset
• Ability to handle confidential information responsibly
• Good understanding of business financial concepts (budgeting, cost control, financial planning)
• Strong sense of ownership and ability to make and support decisions
• Bachelor’s degree in Business Administration, Management, HR, or a related field
• 3 to 5 years of experience in administrative, operations, or office management roles
• Previous supervisory or managerial experience preferred
• Proficiency in Microsoft Office and similar tools
• Experience with ERP systems

Work Environment

• Full-time position
• Office-based