Administrative Assistant

PrimeDefense USA; Muscat; On-site; OMR 5,500 - 7,400; Full time

Job summary

PrimeDefense USA is seeking an experienced Administrative Assistant to support our Muscat team. You will handle daily office operations, communications, travel arrangements, and document preparation to ensure smooth workflow.

The role requires strong organizational skills, proficiency in Microsoft Office, and excellent English communication. Filipino language knowledge is a plus, and a valid Oman visa is expected for applicants.

Qualifications

• High school diploma or equivalent; degree in business administration preferred.
• Proven experience as an Administrative Assistant or similar role.
• Excellent organizational skills with ability to prioritize tasks.
• Proficient in Microsoft Office and other relevant software programs.
• Strong English communication skills; Filipino language knowledge a plus.
• Ability to work independently with minimal supervision.
• Detail-oriented with multitasking abilities.

Responsibilities

• Manage day-to-day operations of the office, including answering calls and emails, scheduling, and filing.
• Perform data entry, prepare documents and presentations, and organize meetings.
• Coordinate travel arrangements for staff.
• Assist with preparation of reports and presentations.
• Maintain office supplies and equipment inventory.
• Handle incoming and outgoing mail and packages.
• Keep track of office expenses and manage budget.
• Perform other duties as assigned by management.

Skills

Microsoft Office

Organization skills

Communication skills

Data entry

English proficiency

Education

High school diploma or equivalent

Bachelor's degree preferred in Business Admin or related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Administrative Assistant

Location: Muscat, Oman

We are a rapidly expanding company looking for an experienced Administrative Assistant to join our team in Muscat. As an Administrative Assistant, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office.

Responsibilities

• Manage the day-to-day operations of the office, including answering phone calls and emails, scheduling appointments, and maintaining files.
• Perform general administrative tasks such as data entry, preparing documents and presentations, and organizing meetings.
• Coordinate travel arrangements for staff members.
• Assist with the preparation of reports and presentations.
• Maintain office supplies and equipment inventory.
• Handle incoming and outgoing mail and packages.
• Keep track of office expenses and manage budget.
• Perform other duties as assigned by management.

Requirements

• High school diploma or equivalent required; degree in business administration or related field preferred.
• Proven experience as an Administrative Assistant or similar role.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and other relevant computer software programs.
• Strong communication skills (both written and verbal) in English; knowledge of Filipino language is a plus.
• Ability to work independently with minimal supervision.
• Detail-oriented with strong multitasking abilities.

Salary

We offer a competitive salary of 1500$ per month for this full-time position.

Benefits

We provide a supportive work environment with opportunities for growth and development. This position is open to Filipinos who are fluent in English. Candidates must have their own visa to work in Oman.