Transport Admin & Coordination Specialist (12-Month)

Hutt City Council; Lower Hutt; On-site; NZD 52,000 - 68,000; Full time

Benefits offered by this job

Paid birthday leave

Wellbeing leave

Flexible working options

Supportive team environment where your

contribution truly matters

Job summary

Hutt City Council in Lower Hutt is seeking a capable administrator to join the Transport team for a 12-month fixed term. You will provide varied administration and coordination support across Maintenance and Renewals, assisting with contractor coordination, payment processes, and transport applications.

You will bring strong organisation, customer service, and digital literacy, with at least two years in admin roles and a collaborative, proactive approach to work with both staff and the public.

Qualifications

• At least two years’ experience providing efficient and effective administrative support.
• Strong organisation and time management skills, with the ability to prioritise competing demands, meet deadlines, and take ownership of your work.
• Confidence using digital systems and a high level of computer literacy.
• Clear communication and a professional, customer-focused approach when working with colleagues and the public.
• Local government experience, or an interest in learning how council services support the community.

Responsibilities

• Support the operational delivery of the Maintenance & Renewals programme, including contractor coordination, contract records, payment processes, and audit requirements.
• Coordinate transport permits, vehicle crossing applications, encroachment licences, and related fees and charges.
• Support financial administration, including purchase orders, invoices, contract payment claims and other reporting requirements.
• Act as a key coordination and triage point for transport customer enquiries, helping ensure requests are directed and managed effectively.
• Assist with meetings, correspondence, accurate record keeping across Council systems, and other team and office processes, including during weather events or other emergencies.

Skills

Administrative support

Organisation & time management

Customer service

Digital literacy

Job description

Hutt City Council in Lower Hutt is seeking a capable administrator to join the Transport team for a 12-month fixed term. You will provide varied administration and coordination support across Maintenance and Renewals, assisting with contractor coordination, payment processes, and transport applications.

You will bring strong organisation, customer service, and digital literacy, with at least two years in admin roles and a collaborative, proactive approach to work with both staff and the public.