Temporary Facilities Administrator

GBL - Part of the Salt Group; Howick; On-site; NZD 41,000 - 43,000; Full time

Job summary

GBL - Part of the Salt Group in EastTamaki, Auckland, is seeking a Facilities Administrator for a 3-month temporary assignment starting ASAP. This office-based role runs 8am–4pm and supports day-to-day facilities operations with strong administrative backing.

You will manage the facilities inbox, coordinate service requests, process purchase orders, assist with access cards and intranet updates, and contribute to reporting.

Qualifications

• 2+ years in an administration role
• Experience using SAP
• Strong administration, organisational and time mgmt skills
• Excellent communication and customer service skills
• Proficiency in Microsoft Office and ability to learn new systems
• High attention to detail and ability to manage multiple priorities under pressure
• Proactive, solutions-focused mindset and problem-solving skills

Responsibilities

• Manage the Facilities inbox and coordinate service requests via the helpdesk system
• Allocate and track maintenance and facilities jobs with accurate records
• Process purchase orders and follow up with suppliers and stakeholders
• Support employee access card requests and intranet content updates
• Assist with reporting and provide general admin support across facilities operations

Skills

communication skills

problem solving

attention to detail

time management

customer service

Tools

SAP

Microsoft Office

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

GBL - Part of the Salt Group - East Tamaki, North Island

Our client is a well-established and innovative New Zealand organisation known for its commitment to excellence, collaboration, and continuous improvement.

About the Role

• 3 Month Temporary Assignment starting ASAP
• Office in East Tamaki
• 8am to 4pm, office based role
• $30-$31 per hour + 8% holiday pay (depending on experience)

As a Facilities Administrator, you will play a key role in supporting the day-to-day operations of our workplace, ensuring facilities services run smoothly and efficiently. This position requires a highly organised individual who can manage multiple priorities, maintain accurate records, and provide excellent administrative support to the Facilities team.

Day-to-Day Responsibilities:

• Manage the Facilities inbox and coordinate service requests through the helpdesk system.
• Allocate and track maintenance and facilities jobs, ensuring accurate records are maintained.
• Process purchase orders and follow up with suppliers and stakeholders as required.
• Support employee access card requests, internal communications, and intranet content updates.
• Assist with reporting and provide general administrative support across facilities operations.

About You:

You are a proactive and customer-focused administrator who enjoys building relationships and delivering great service. With a strong eye for detail and a willingness to learn, you thrive in a fast-paced environment and are confident using technology to solve problems and support operational excellence.

What You'll Bring:

• 2+ years' experience in and administration role and experience using SAP
• Strong administration, organisational, and time management skills.
• Excellent communication and customer service skills, with the ability to engage confidently with a wide range of stakeholders.
• Proficiency in Microsoft Office and confidence learning new systems and technology
• High attention to detail, with the ability to manage multiple priorities and work effectively under pressure.
• A proactive, solutions-focused mindset with strong problem-solving skills and a willingness to think innovatively.

We're proud to have been finalists for 2023 RCSA Awards in the Excellence in Client Service and Excellence in Candidate Care categories, and finalist for a 2023 SEEK Annual Recruitment Award in the Large Recruitment Agency of the Year category. At Salt, our mission is Creating Futures by putting our clients, candidates, partners, and team members at the heart of everything we do. We extend our sincere appreciation to everyone who has contributed to our continued success.