Technical Asset Administrator

Auckland University of Technology (AUT); Auckland; Hybrid; NZD 62,000 - 81,000; Full time

Job summary

Auckland University of Technology (AUT) is seeking a fixed term, full-time Asset Verifications Specialist to support the FHES Asset Register Verification Project. You will verify existence, location and condition of Faculty-owned assets and remediate data across teaching, research, clinical simulation, laboratories, and offices.

You will work with Technical Services, School Managers, ICT, and Planon teams to prepare a clean dataset for migration and ensure high data integrity across AUT

Qualifications

• Candidates must have a relevant tertiary qualification or equivalent experience.
• Experience with asset management systems and data quality is essential.
• Experience in universities or research environments is preferred.
• Knowledge of Planon, SAP or similar systems is advantageous.

Responsibilities

• Verify the existence, location and condition of Faculty-owned assets across AUT campuses.
• Validate asset data and remediate asset registers and data quality.
• Prepare a reliable dataset for migration into Planon Enterprise Asset Management system.
• Collaborate with Technical Services, School Managers, ICT Services and stakeholders to ensure data integrity.

Skills

Asset verification

Data validation

Asset lifecycle

Stakeholder engagement

Lab environments

Education

Relevant tertiary qualification or equivalent experience

Tools

Planon

TechnologyOne

SAP

Microsoft Office

Excel

Job description

• Support a Faculty-wide asset verification project across teaching, research, clinical simulation, laboratory, workshop, office and specialist environments.
• Verify physical assets, validate and remediate asset data, and prepare a reliable dataset for migration into AUT’s enterprise asset management system, Planon.
• Fixed term, full time position across all AUT Campuses and AUTM

Auckland University of Technology (AUT) is New Zealand's newest university and one of its most distinctive. Centred on students and grounded in knowledge that works , AUT is 5-star rated by QS, with more than 27,000 students and 4,000 staff based primarily across three Auckland campuses. It's a place of real opportunity, where the values of Pono, Tika and Aroha shape how talented, progressive people work together – and you'll feel that in the culture, in the collaboration and in the difference the work makes for students, communities and the world.

Our community is stronger because of the role Te Tiriti plays in how weoperate, and because Māori and Pacific knowledge, leadership and contribution are central to who we are. We embrace diversity in all its forms and are proud to welcome people of all ethnicities, genders, sexual orientations, religious and political beliefs, socio-economicsituationsand accessibility needs.

AUT’s Faculty of Health and Environmental Sciences is a vibrant, interdisciplinary academic community committed to improving health, wellbeingand environmental sustainability locally and globally. TheFacultybrings together leading educators, researchers and practitioners across health sciences, public health, rehabilitation, sport and exercise science,food science, chemistry, biology, biomedical science, andenvironmental science, with a strong emphasis on applied learning andreal-worldimpact. Staffbenefitfrom close links with industry, iwi, communities and government, opportunities for collaborative and translational research, and a culture that values innovation,equityand social responsibility. TheFacultyoffers an engaging, supportive environment for talented academics who want their teaching and research to make a meaningful difference in Aotearoa New Zealand and beyond.

This role supports the successful delivery of the FHES Asset Register Verification Project by undertaking physical asset verification, asset data validation and register remediation activities across AUT campuses. You will systematically verify the existence, location, condition and key identifying information of Faculty-owned assets across teaching, research, clinical simulation, laboratory, workshop, office and specialist environments. Working with Technical Services, School Managers, Lab Managers and University stakeholders, you will improve the completeness, accuracy and consistency of asset information and prepare a reliable dataset for migration into Planon. The role reports to the Senior Manager – Technical Services and works closely with Faculty Technical Services teams, School Managers, ICT Services, central University services, Estates, Security, People and Culture, School and Department Coordinators, Heads of Schools and Departments, the Planon Team, vendors, service providers and verification contractors.

As a professional staff member at AUT,you’llhelp our university thrive by improving services,supporting students andstaffand driving practical improvements across our campuses.We’relooking for people with energy, curiosity and openness tonew ideas who bring a collaborative, adaptable approach and contribute to a positive workplace culture.

You’llalso bring cultural humility and respect for Te Tiriti o Waitangi , Indigenous peoples and diverse communities. Experience supporting Indigenous, equity or inclusion-focused initiatives is highly valued.

To be successful in this role, you will have:

• Relevant tertiary qualification or equivalent relevant experience.
• Knowledge of scientific or specialist equipment and familiarity with laboratory environments; experience in asset verification, inventory management, equipment stocktakes, asset registers, asset data quality, technical administration, laboratory support or facilities coordination; experience using Microsoft Office, Excel, databases, asset management systems and structured data capture; and experience maintaining accurate records, working independently, managing competing priorities and engaging with a diverse range of stakeholders.
• Experience working within universities, research organisations, healthcare, scientific laboratories or clinical simulation environments; experience using Planon, TechnologyOne, SAP or other Enterprise Asset Management systems; and knowledge of asset lifecycle management, scientific or specialist equipment and laboratory environments.
• No specific professional registration requirement is stated in the Position Description.

• Start Date: TBC
• SalaryRanges|NgāUtu: $62,000 - $81,000 per annum (dependent on experience and qualifications)

Job Reference |TohutoroMahi: 96498

With your food basket and my food basket, the people will thrive.

Reference # 96498

Location (s) AUT Millennium, North Campus, City Campus, South Campus

Employment type (s) Fixed term

Closes on 14 Sep 2026 23:55

Expertise Finance & Estates, Health & Safety, IT, Technician