Operations Support & Projects Coordinator

Auckland University of Technology (AUT); Auckland; Hybrid; NZD 76,000 - 84,000; Full time

Job summary

AUT is seeking a highly organised Operations Support & Projects Coordinator to join the Faculty of Health and Environmental Sciences on a permanent, full-time basis at South Campus. You will report to the Manager – Operations Support and blend project coordination, executive support and operational administration to help drive strategic initiatives.

You will work with senior leaders, academic staff and external partners to deliver a range of operational activities, events and projects, ensuring

Qualifications

• Coordination experience in projects, events or initiatives.
• Experience providing executive or administrative support.
• Strong event management capabilities.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate faculty and school projects, events and initiatives.
• Provide high-level executive and administrative support to Faculty Leadership Team.
• Manage diaries, meetings, travel and correspondence; prepare agendas and briefs.
• Support recruitment, onboarding and people-related processes and financial admin.

Skills

Project coordination

Executive support

Event management

Communication

Organisational skills

Education

Relevant tertiary qualifications

Tools

Microsoft Outlook

SharePoint

Teams

Excel

PowerPoint

Job description

Operations Support & Projects Coordinator

• Be part of a collaborative faculty team that drives operational excellence
• Coordinate projects, events and strategic initiatives that make a real impact
• Provide trusted executive, project and operational support to faculty leadership
• Permanent, full-time role based at AUT's South Campus

Auckland University of Technology (AUT) is New Zealand's newest university and one of its most distinctive. Centred on students and grounded in knowledge that works, AUT is 5-star rated by QS, with more than 27,000 students and 4,000 staff based primarily across three Auckland campuses. It's a place of real opportunity, where the values of Pono, Tika and Aroha shape how talented, progressive people work together – and you'll feel that in the culture, in the collaboration and in the difference the work makes for students, communities and the world.

Our community is stronger because of the role Te Tiriti plays in how we operate, and because Māori and Pacific knowledge, leadership and contribution are central to who we are. We embrace diversity in all its forms and are proud to welcome people of all ethnicities, genders, sexual orientations, religious and political beliefs, socio-economic situations and accessibility needs.

AUT’sFaculty of Health and Environmental Sciences is a vibrant, interdisciplinary academic community committed to improving health, wellbeing and environmental sustainability locally and globally. The Faculty brings together leading educators, researchers and practitioners across health sciences, public health, rehabilitation, sport and exercise science, food science, chemistry, biology, biomedical science, and environmental science, with a strong emphasis on applied learning and real-world impact. Staff benefit from close links with industry, iwi, communities and government, opportunities for collaborative and translational research, and a culture that values innovation, equity and social responsibility. The Faculty offers an engaging, supportive environment for talented academics who want their teaching and research to make a meaningful difference in Aotearoa New Zealand and beyond.

We are seeking a highly organised and proactive Operations Support & Projects Coordinator to join our Operations Support team within the Faculty of Health and Environmental Sciences.

Reporting to the Manager – Operations Support, this role provides a blend of project coordination, executive support and operational administration for the Faculty Leadership Team. You will support the planning and implementation of strategic initiatives, coordinate faculty and school events and projects, and ensure the smooth delivery of a wide range of operational activities.

This is a varied and fast-paced role where no two days are the same. You'll work closely with senior leaders, professional and academic staff, central AUT teams and external partners and suppliers to help achieve faculty objectives and deliver meaningful outcomes.

Key responsibilities include:

• Coordinating faculty and school projects, initiatives, conferences and events.
• Providing high-level executive and administrative support to members of the Faculty Leadership Team.
• Managing diaries, meetings, travel arrangements and correspondence.
• Preparing agendas, minutes, reports and briefing materials.
• Monitoring and coordinating key actions, deadlines and communications.
• Supporting recruitment, onboarding and people-related administrative processes.
• Assisting with financial administration, purchase orders, invoices and reconciliations.
• Gathering information and undertaking research to support strategic decision-making.
• Contributing to continuous improvement initiatives that enhance operational effectiveness.

As a professional staff member at AUT, you’ll help our university thrive by improving services, supporting students and staff and driving practical improvements across our campuses. We’re looking for people with energy, curiosity and openness to new ideaswho bring a collaborative, adaptable approach and contribute to a positive workplace culture.

You’ll also bring cultural humility and respect for Te Tiriti o Waitangi , Indigenous peoples and diverse communities. Experience supporting Indigenous, equity or inclusion-focused initiatives is highly valued.

You are an experienced administrator and project coordinator who thrives in a collaborative environment and enjoys supporting multiple priorities with professionalism, discretion and efficiency.

To be successful in this role, you will have:

• Relevant tertiary qualifications in business, administration, information technology or a related discipline, or equivalent experience.
• Proven experience in a coordination, executive support, personal assistant, executive assistant or operational support role.
• Strong project coordination and event management experience.
• Advanced Microsoft Outlook skills and proficiency across Microsoft Office applications, including Word, Excel, PowerPoint, Teams and SharePoint.
• Experience managing competing priorities and working effectively under pressure.
• Excellent written and verbal communication skills with the ability to build effective relationships at all levels.
• Strong organisational skills, attention to detail and a commitment to providing high-quality service.
• Experience working within a large and complex organisation.
• The ability to maintain confidentiality, exercise sound judgement and demonstrate initiative.

• Start Date: ASAP
• Salary Ranges | Ngā Utu: $76,000 - $84,000 per annum (dependent on experience and qualifications)

Job Reference | Tohutoro Mahi: 96225

With your food basket and my food basket, the people will thrive.