PA/Team Administrator

Ministry of Business, Innovation and Employment; Wellington; On-site; NZD 61,000 - 71,000; Full time

Benefits offered by this job

KiwiSaver

Wellness Benefits

Job summary

Ministry of Business, Innovation and Employment (MBIE) is seeking a Personal Assistant/Team Administrator in Wellington to provide efficient operational support to managers and teams within Immigration Risk and Border. You will help keep operations running smoothly and support leaders with coordinating meetings, travel, events and onboarding.

The role requires a proactive, customer-focused approach in a dynamic environment, with strong relationship skills and the ability to adapt to changing

Qualifications

• Proven track record in personal and administrative support.
• Agility in supporting multiple teams and handling shifting priorities.
• Broad knowledge of administration systems and processes.
• Strong relationship management across levels.
• Good computer literacy and word processing skills.
• Ability to work effectively in a team and prioritise MBIE outcomes.
• Willingness to work in a flexible and dynamic environment.

Responsibilities

• Provide high-level operational support to managers and teams to enable effective performance.
• Use strong relationship management and organisational skills to handle tasks and resolve issues.
• Be customer-focused, flexible and proactive in daily workload and delivery.

Skills

Experience in providing personal and行政

Agility in supporting multiple teams

Administration systems knowledge

Relationship management

Computer literacy and word processing

Team-friendly and prioritisation

Flexibility and dynamism

Job description

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• Join a collaborative and supportive team that values initiative, teamwork, and continuous improvement.
• Play a key role supporting leaders and teams whose work helps grow and protect New Zealand.
• Enjoy a varied role where no two days are the same, balancing relationship management, coordination, and administration.
• Grow your career in an organisation committed to development, wellbeing, and continuous learning.
• Salary $60,727 - $70,625 Permanent full-time, Wellington CBD +KiwiSaver +Wellness Benefits.

As a Personal Assistant/Team Administrator you will be responsible for effective and efficient operational support to managers and teams. At Immigration New Zealand, we are proud of our critical role in both growing and protecting New Zealand.

We are looking for a Personal Assistant/Team Administrator to join our Immigration Risk and Border branch in Immigration New Zealand, reporting to the Business Support Manager.

You will be accountable for providing a high level of support to managers and teams in the branch to ensure they are able to effectively perform their role and efficiently use their time and skill to help deliver MBIE’s outcomes. You will use strong relationship management and organisational skills to process assigned tasks and resolve issues.

We are looking for someone who is customer-focused, flexible, and agile with a positive, proactive approach to their work ensuring tasks are completed to a high level of detail .

What the work feels like

You'll be at the heart of a busy branch, helping leaders and teams stay organised, connected, and focused on what matters most. Every day brings something different, from coordinating meetings and travel, to welcoming new team members, supporting events, solving problems, and keeping operations running smoothly.

If you're someone who enjoys variety, building relationships, and being the ‘go-to’ person who makes things happen, you'll find this role both challenging and rewarding.

Skills and Experience Required

Ideally you will bring with you:

• A proven track record of experience and achievement in providing personal and administrative support.
• Demonstrated agility in supporting multiple teams and responding to changes in priorities.
• Wide ranging knowledge of administration systems and processes.
• Sound relationship management skills at all levels.
• Good standard of computer literacy and word processing.
• Ability to work effectively in a team environment and to prioritise to achieve MBIE outcomes.
• Willingness to work in a flexible and dynamic environment.
  

For your application to be considered, you must be either a New Zealand Citizen or hold a New Zealand Permanent Resident visa.

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Māia– Bold and brave
• Pae Kahurangi – Build our Future

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under TeTiritio Waitangi between Māori and the Crown and is committed to giving effect to TeTiritio Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

Applications close on the 17th November 2026 at 11.59pm

Please note we are looking for a suitably experienced candidate to ideally start on or around the 5th January 2027