Team Administrator Visits and Events

New Zealand Government; Wellington; On-site; NZD 72,000 - 89,000; Full time

Benefits offered by this job

Growth and development opportunities

Collaborative culture

Job summary

The Department of Internal Affairs is seeking a highly organised Team Administrator to join the Visits and Ceremonial Office in Wellington. You will coordinate across multiple workstreams to support high-profile government visits, ceremonies, and events with precision and reliability.

You will bring exceptional attention to detail, strong administrative skills, and a proactive, solutions-focused mindset, thriving in a fast-paced, collaborative environment while occasionally working outside

Qualifications

• Exceptionally detail-oriented and precise in delivering work.
• Highly organised with the ability to manage multiple priorities.
• Calm under pressure in a fast-paced environment and adapt quickly to shifting priorities.
• Digitally confident with strong Microsoft Office skills and quick to learn new systems.

Responsibilities

• Support the delivery of complex, high-stakes events by coordinating across multiple workstreams.
• Manage competing priorities and ensure every detail is executed to a high standard.
• Collaborate with team members and stakeholders, and provide reliable administrative support.

Skills

Detail-oriented

Highly organised

Calm under pressure

Proactive solutions

Team player

Autonomous work

Tools

Microsoft Office

Job description

We're looking for a highly organised, detail-focused and energetic Team Administrator to join our dynamic Visits and Ceremonial Office (VCO). If you thrive in a fast-paced environment, love juggling multiple priorities, and take pride in delivering exceptional work-you could be exactly who we're looking for.About Us | Mo matouOur team is at the heart of some of New Zealand's most significant moments. We plan, coordinate and deliver high-profile Government visits, national ceremonies, and major events.From hosting international dignitaries as Guests of Government, to delivering iconic occasions like Anzac Day commemorations, State Funerals, and national events, no two days are the same.The role | Te tungaThis is not your typical administrative role. You'll be a core part of a high'performing team, supporting the delivery of complex, high'stakes events by coordinating across multiple workstreams, managing competing priorities, and ensuring every detail is executed to a high standard. This is a rare opportunity to contribute to work that truly matters to New Zealand, gain unique experience, and build your capability alongside passionate colleagues in an environment that supports growth and development.What you bring | Nou te rourouExceptionally detail-oriented - you notice the small things that others miss and understand that precision mattersHighly organised with strong administrative skills - you can manage multiple projects at once and keep everything running smoothlyCalm under pressure - you thrive in a fast-paced environment and can adapt quickly when priorities shiftDigitally confident - with strong Microsoft Office skills and the ability to pick up new systems quicklyProactive and solutions-focused - you show initiative and take ownership of your workA true team player - collaborative, reliable, and ready to support others when it countsThe ability to work both collaboratively and autonomously, including outside standard hours when required is essential.For you | MouAt the Department of Internal Affairs, we are committed to offering a collaborative and innovative culture where your perspective and ideas will be welcomed. We want our people to thrive within a culture of best practice, while being able to set and achieve goals and being encouraged to challenge the status quo.To learn more about the diverse, important mahi we do at the Department and see why we're a great place to work check out our website https://www.dia.govt.nz/Benefits - About Internal Affairs - Careers with us - Benefits - dia.govt.nzThe appointing range for this role is $71,767 - $89,310. Please note that this position won't commence until January 2027.To review the full job description, please click here.How to apply'| Me pehea te tuku tonoWe are unable to accept applications via email. Please click the apply button to submit your application.We're'committed to ensuring our application process is accessible to everyone. Please let us know if there is any'support, we can provide to ensure the process is accessible to you.'Applications for this role close 5pm, Friday 30 October. Please also note that you must have the legal right to live and work in New Zealand to be considered for this role.If you have any questions, please email Renee Walkinshaw - [e-mail]