Personal Assistant | Kaiawhina Whaiaro

New Zealand Government; Wellington; On-site; NZD 69,000 - 88,000; Full time

Job summary

New Zealand Government is seeking a Personal Assistant in Wellington to directly support the Director of Heritage and Visitors. You will manage calendars, coordinate meetings and travel, and handle confidential materials with discretion in a fast-paced government environment.

You will liaise with senior leaders and external stakeholders, coordinate correspondence including Parliamentary briefs and Ministerial/OIA requests, and play a pivotal role in maintaining efficient day-to-day operations

Qualifications

• Experience in executive support roles, supporting senior leaders.
• Advanced diary management and document handling.
• Ability to coordinate meetings and travel efficiently.
• Strong stakeholder relationship management across internal/external groups.
• Experience coordinating Parliamentary briefs, Ministerial and OIA requests.

Responsibilities

• Provide day-to-day support to the Director of Heritage and Visitors.
• Triage information flow and manage executive priorities.
• Coordinate emails, diaries, meetings and travel for the Director and team.
• Support preparation and QA of Parliamentary briefs and Ministerial/OIA responses.
• Build relationships with key internal and external stakeholders.

Skills

Executive support

Diary management

Meeting coordination

Stakeholder management

Parliamentary briefs

Tools

MS Office

Job description

Bring your administrative and coordination expertise and contribute to conservation outcomesSalary: $69,429-$88,181, depending on skills and experiencePermanent, full-time role based in WellingtonOur vision: Nature is thriving in Aotearoa | Te Oranga o te Ao TuroaMo te turanga | About the roleAs Personal Assistant, you will be the Director's right-hand person, providing day-to-day support, working to a high level of professionalism and discretion. The role requires exceptional organisational skills with the ability to triage the flow of information, to ensure executive level priorities are managed accordingly.Reporting to the Director of Heritage and Visitors, you will play a key role in supporting the broader Heritage and Visitor senior management cohort and manage time and outputs with confidence.On a day-to-day basis you'll provide support, planning and coordination and act with a high level of professionalism and discretion. Working in a fast-paced and sometimes pressured environment, you will be comfortable adjusting to different workflows and prioritising multiple tasks in a dynamic and changing environment.The position will be focussed on:Building strong cohesive relationships with the broader Leadership Team and their support staff.Coordination and administration support including email/diary management, meeting facilitation and travel coordination.Assistance, coordination and quality assurance of complex and urgent correspondence such as Parliamentary briefs, Ministers reports, Ministerial and OIA requests.Utilising your excellent customer service and communication skills to build relationships with key internal and external stakeholders.This is a permanent, full-time role based in Conservation House in Wellington.Click here for the Role DescriptionNga pukenga me nga wheako | Skills and experienceYou will be seen as a credible and effective relationship builder and be comfortable working with a diverse stakeholder group. With experience gained in a similar executive support role, you will be comfortable working with senior leaders and take a proactive approach to managing effective and efficient day-to-day operations for the Director.To be considered for the role you will demonstrate the following capabilities:Understanding or willingness to learn the workings of central Government - the role of Parliament, Ministers, and public service agencies.Exceptional relationship management skills and ability to build and leverage great networks.Advanced office administration skills including document and diary management, meeting minutes, and meeting coordination.Co-ordinate and maintain quality assurance of Parliamentary briefs, Ministers reports, Ministerials and OIAs.Comfortable managing sensitive and confidential data and information on behalf of the Director ensuring privacy requirements are maintained.Intermediate-advanced knowledge of MS Office with specific focus on Word, Excel, PowerPoint and Outlook with an appetite to grow your skills and master new applications and processes.Comfortable engaging and working in partnership with iwi and tangata whenua.He aha nga painga mou? | What's in it for you?DOC is committed to a culture where everyone can participate, thrive, and grow. We're driven by our values and behaviours, and are working towards being an organisation that is diverse, equitable, and inclusive by default.We also support flexible working arrangements for our kaimahi across Aotearoa, with options considered based on the role and in discussion with your leader.Want to know more?Tonoa inaianei | Apply nowApply online with your CV and cover letter outlining your relevant experience and motivation.If you need any adjustments during the recruitment process, let us know and we'll try to accommodate.Salary: $69,429-$88,181, depending on skills and experience.Eligibility: You must hold a valid New Zealand work visa that covers the duration of employment.Please note, we are not engaging with recruitment agencies for this role.'Ra whakakapi | Applications close at 11:59 pm on Tuesday, 27 October 2026. This advert may close early, so please apply promptly.Me he patai ano, whakapa mai | For further enquiries about the role, please contact Anna Basova, Recruitment Advisor, at [e-mail] . We're unable to accept applications by email or provide feedback to applicants not shortlisted.