Team Administrator Visits and Events

Candidate Experience Site - Department of Internal Affairs; Wellington; On-site; NZD 72,000 - 89,000; Full time

Job summary

The Department of Internal Affairs invites applications for a Team Administrator to join the Visits and Ceremonial Office. You will be highly organised, detail oriented and capable of coordinating high-profile government visits and national ceremonies, delivering complex events across multiple workstreams.

In this role you will manage competing priorities, ensure every detail is executed to a high standard, and support a collaborative, growth‑minded team.

Qualifications

• Exceptionally detail-oriented and precise in executing tasks.
• Strong administrative skills with ability to coordinate multiple projects.
• Calm under pressure with ability to adapt to changing priorities.
• Digitally confident with Microsoft Office and quick to learn new systems.

Responsibilities

• Coordinate across multiple workstreams to deliver high-profile government visits and ceremonies.
• Manage competing priorities and ensure every detail is executed to a high standard.
• Support a high-performing team and contribute to growth and development.

Skills

Detail-oriented

Strong organisational skills

Calm under pressure

MS Office proficiency

Proactive problem-solving

Team player

Tools

Microsoft Office

Job description

We’re looking for a highly organised, detail-focused and energetic Team Administrator to join our dynamic Visits and Ceremonial Office (VCO). If you thrive in a fast-paced environment, love juggling multiple priorities, and take pride in delivering exceptional work—you could be exactly who we’re looking for.

About Us | Mō mātou

Our team is at the heart of some of New Zealand’s most significant moments. We plan, coordinate and deliver high-profile Government visits, national ceremonies, and major events.

From hosting international dignitaries as Guests of Government, to delivering iconic occasions like Anzac Day commemorations, State Funerals, and national events, no two days are the same.

The role | Te tūnga

This is not your typical administrative role. You’ll be a core part of a high-performing team, supporting the delivery of complex, high-stakes events by coordinating across multiple workstreams, managing competing priorities, and ensuring every detail is executed to a high standard. This is a rare opportunity to contribute to work that truly matters to New Zealand, gain unique experience, and build your capability alongside passionate colleagues in an environment that supports growth and development.

What you bring | Nōu te rourou

• Exceptionally detail-oriented - you notice the small things that others miss and understand that precision matters
• Highly organised with strong administrative skills - you can manage multiple projects at once and keep everything running smoothly
• Calm under pressure - you thrive in a fast-paced environment and can adapt quickly when priorities shift
• Digitally confident - with strong Microsoft Office skills and the ability to pick up new systems quickly
• Proactive and solutions-focused - you show initiative and take ownership of your work
• A true team player - collaborative, reliable, and ready to support others when it counts

The ability to work both collaboratively and autonomously, including outside standard hours when required is essential.

For you | Mōu

At the Department of Internal Affairs, we are committed to offering a collaborative and innovative culture where your perspective and ideas will be welcomed. We want our people to thrive within a culture of best practice, while being able to set and achieve goals and being encouraged to challenge the status quo.

To learn more about the diverse, important mahi we do at the Department and see why we’re a great place to work check out our website https://www.dia.govt.nz/

Benefits - About Internal Affairs - Careers with us - Benefits - dia.govt.nz

The appointing range for this role is $71,767 - $89,310. Please note that this position won’t commence until January 2027.

Applications for this role close 5pm, Friday 30 October. Please also note that you must have the legal right to live and work in New Zealand to be considered for this role.