Te Rito Programme Administrator

Health New Zealand | Te Whatu Ora; Palmerston North; On-site; NZD 42,000 - 64,000; Full time

Job summary

Te Pae Hauora o Ruahine o Tararua – MidCentral is seeking a Programme Administrator to support the Pae Ora Paiaka Whaiora SUDI Prevention Programme and Whānau Care Team. You will handle day-to-day administration, registrations, communications and reporting, contributing to efficient operations and better Māori health outcomes.

You’ll work across Microsoft 365 tools, maintain stock and programme information, and help ensure privacy and data security.

Qualifications

• Strong administration and organisational skills.
• Pride in accuracy and getting details right.
• Proactive, dependable and able to use initiative.
• Clear communication and collaborative approach.
• Able to manage competing priorities as the mahi evolves.
• Confident with standard MS Office apps and willing to learn new digital systems.
• Respect for privacy and responsible handling of whānau information.

Responsibilities

• Provide day-to-day programme and service administration.
• Support programme hui, wānanga, registrations, communications, education and health-promotion activities.
• Maintain Safe Sleep Bed stock, distribution and programme information.
• Support SUDI reporting, including visibility of barriers, unmet need and service gaps.
• Support Whānau Care Team referral administration and reporting.
• Assist with purchasing, invoices, resources and admin tasks.
• Use Microsoft 365 and digital workflows to support information management.
• Identify opportunities to simplify processes and reduce duplication.

Skills

Administration

Organisational skills

Attention to detail

Proactive

Communication

Prioritisation

MS Office

Privacy

Tools

SharePoint

Microsoft Forms

Lists

Digital workflows

Stock management

Job description

Are you an organised, proactive administrator who takes pride in your mahi, enjoys finding smarter ways of working, and wants your skills to contribute to better outcomes for Māori?

Pae Ora Paiaka Whaiora is looking for a Programme Administrator to provide administration, information and reporting support across our developing SUDI Prevention Programme, and the Pae Ora Paiaka Whaiora - Whānau Care Team.

Strong administration sits at the heart of this role. We are looking for someone who enjoys creating order, keeping things moving, making sure the details are right, and helping make the mahi happening across our programmes and services visible.

What you'll be doing

This is a varied role that will include:

• Providing day-to-day programme and service administration.
• Supporting programme hui, wānanga, registrations, communications, education and health-promotion activities, including SUDI prevention initiatives.
• Maintaining Safe Sleep Bed stock, distribution and programme information.
• Supporting local, regional and national SUDI reporting, including visibility of barriers, unmet need and service gaps.
• Supporting Whānau Care Team referral administration, team processes and service reporting.
• Supporting purchasing, invoices, resources and operational administration.
• Using Microsoft 365 and established digital workflows to support efficient administration and information management.
• Identifying opportunities to simplify processes, reduce duplication and improve the way we work.

About you

You will be someone who:

• Has strong administration and organisational skills.
• Takes pride in accuracy and getting the details right.
• Is proactive, dependable and comfortable using initiative.
• Communicates well and enjoys working collaboratively.
• Can manage competing priorities and adapt as the mahi evolves.
• Is confident using standard Microsoft Office applications and willing to learn new digital systems.
• Is comfortable working with registers, information and reporting requirements.
• Understands the importance of privacy, confidentiality and responsible stewardship of whānau information.
• Brings manaakitanga, whanaungatanga and respect to the way you work with others.

Experience with SharePoint, Microsoft Forms, Lists, digital workflows, programme administration, reporting or stock-management systems would be an advantage, but you don't need to arrive as a digital or data specialist.

Why this role?

This is a new role and an opportunity to help establish strong administrative systems as the programme continues to develop.

If you are someone who enjoys getting things organised, likes asking “Is there a better way we could do this?”, and wants to bring your administration skills into a Māori health environment where your contribution will matter, we would love to hear from you.

About the Team/Service

Te Pae Hauora o Ruahine o Tararua – MidCentral is a 350-bed hospital in the city of Palmerston North, Manawatū, a city in the Lower North Island of New Zealand. Palmerston North Hospital is a secondary hospital and offers most medical and surgical specialties with the exception of Cardiothoracic, Plastic and Neurosurgery. The hospital serves a local population of 180,000 but is the base for a regional head and neck oncology service which has responsibility for a population of 550,000 and draws patients from Whanganui, Taranaki, and Hawke's Bay.

Employing over 2500 people, MidCentral offers a supportive work environment that accepts and values all employees. We actively seek Māori kaimahi into our workforce and provide an environment which delivers our commitment to equity, diversity, and inclusion.

About the Location

Manawatū offers the perfect blend of city convenience and rural charm. Whether you're drawn to peaceful village life, vibrant townships, or the buzz of the city, you'll find your ideal lifestyle here. It's a family-friendly region that's easy to live in and even easier to love. The region is also home to excellent schools and two tertiary institutions: Massey University and the International Pacific College.

Outdoor enthusiasts are spoiled for choice—beaches, ski fields, lakes, and mountains are all within reach, along with fantastic hiking and mountain biking tracks. No traffic, an easy commute to work and a strong community feel, help achieve true work-life balance.

Our central location makes it easy to explore the rest of New Zealand, whether you're heading off on a road trip or catching a short flight.

For more information on living and working in the Manawatū:

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

Job details

Job Reference:

Job Reference: 1954720

Location:

North Island - Manawatu / Whanganui - Palmerston North

Job type:

Job type: Permanent Full time

Expertise:

Non-clinical - Administration - Administration