Studio Operations Coordinator: Projects & Clients

ARCLAB; Auckland; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Central studio on K Road

Job summary

ARCLAB is a precision surveying and as-built documentation practice based on Karangahape Road, Auckland. We are seeking a Practice Coordinator to hold together booking, site access and client communication across our on-site survey and modelling teams.

You will manage the project calendar, coordinate visits, ensure data hygiene, and keep records up to date while supporting studio operations and client meetings. This role suits an organized, proactive communicator who can shape our workflows.

Qualifications

• 3+ years coordinating projects, sites or operations.
• Calm and confident with clients, builders and contractors.
• Highly organised. You follow things through without being chased.
• Innovative - you enjoy turning messy processes into simple ones.

Responsibilities

• Run our project calendar: survey bookings, site visits, field team availability and delivery dates.
• Project coordination and system management (CRM, project planning, data hygiene)
• Organise site access and any paperwork with clients, builders and building managers.
• Keep each project moving from instruction to delivery, with clients kept in the loop and project records up to date.
• Look after the studio: supplies, cleaning, hospitality, events and client meetings.

Skills

Client coordination

Organisation

Project coordination

Process improvement

Tools

CRM software

Job description

ARCLAB is a precision surveying and as-built documentation practice based on Karangahape Road, Auckland. We are seeking a Practice Coordinator to hold together booking, site access and client communication across our on-site survey and modelling teams.

You will manage the project calendar, coordinate visits, ensure data hygiene, and keep records up to date while supporting studio operations and client meetings. This role suits an organized, proactive communicator who can shape our workflows.