Facilities Admin & Coordination Specialist

Iss Group; Auckland; On-site; NZD 65,000 - 90,000; Full time

Job summary

DH Kitchen in Auckland is seeking an organised and motivated Project Coordinator to join our team. The role involves coordinating kitchen and interior projects from initial confirmation through manufacturing, installation and final completion.

Responsibilities include planning and administering multiple projects at different stages, liaising with clients on requirements and schedules, and coordinating between designers, carpenters, suppliers and clients to ensure clear communication and timely

Qualifications

• Experience coordinating multiple projects from planning to completion.
• Strong organisational and time-management skills.
• Excellent communication with clients and internal teams.
• Ability to manage documentation and progress reporting.

Responsibilities

• Coordinate kitchen and interior projects from confirmation through installation and completion.
• Assist with planning, administration and coordination of multiple projects at different stages.
• Liaise with clients to confirm requirements, schedules, site access and installation arrangements.
• Coordinate between designers, carpenters, cabinet makers, suppliers and clients to ensure clear communication of requirements.
• Monitor timelines, production schedules and installation dates to ensure progress aligns with plan.
• Organise installation dates with clients and internal teams and maintain project records and documents.

Skills

Project coordination

Scheduling

Administration

Client liaison

Documentation

Vendor coordination

Job description

Located in Auckland, DH Kitchen has been creating quality kitchens and home interiors for over a decade. From the first consultation to final inspection, our team manages the complete process- design, manufacture and installation to provide clients with a seamless and professional service.

Due to our ongoing business growth, we are looking for an organised and motivated Project Coordinator to join our Auckland team.

Key responsibilities

• Coordinating kitchen and interior projects from initial confirmation through manufacturing, installation and final completion
• Assisting with the planning, administration and coordination of multiple projects at different stages.
• Liaising with clients to confirm project requirements, schedules, site access and installation arrangements.
• Coordinating between designers, carpenters, cabinet makers, suppliers and clients to ensure project requirements are clearly communicated
• Monitoring project timelines, production schedules and installation dates to ensure work is progressing according to plan.
• Organizing appropriate installation dates with clients and internal installation teams
• Maintaining accurate project records, schedules, client information, specifications and supporting documentation.
• Preparing and updating project schedules, job sheets, progress reports and other administrative documents
• Tracking project milestones and following up outstanding information, materials, approvals or actions.
• Assisting with ordering and coordinating materials, componets and other resources required for projects
• Liasing with suppliers regarding product availability, delivery timeframes and project requirements.
• Coordinating site measurements, delivery arrangements, installation schedules and final inspections where required
• Identifying scheduling or project coordination issues and communicating these to the relevant team members
• Responding to client enquiries and providing updates regarding project progress
• Supporting project managers, designers and management with project administration and