Executive Assistant to CEO — Strategy & Governance

Kirk Roberts Consulting; Christchurch; On-site; NZD 70,000 - 90,000; Full time

Benefits offered by this job

On-the-job learning

Career development

Competitive remuneration

Job summary

Kirk Roberts Consulting, based in Christchurch, seeks an experienced Executive Assistant to support the CEO and Leadership Team in a busy, multi-disciplinary engineering consultancy. This role requires proactive, resilient handling of competing priorities, confidential information and fast-moving projects.

You will drive diary management, board papers, governance processes and senior stakeholder coordination, helping translate priorities into action while maintaining professional integrity and

Qualifications

• Proven experience providing high-level support to a CEO, senior executive or leadership team.

Responsibilities

• Manage the CEO’s diary, correspondence, travel, expenses, timesheets and competing priorities, ensuring their time is focused on the needs of the business.
• Coordinate internal and external meetings, prepare agendas and papers, and produce accurate minutes, action points and follow-ups.
• Prepare, review and coordinate high-quality reports, presentations and communications for the CEO, Board, Committees and Executive Team.
• Support Board and Executive governance, including meeting schedules, workplans, information flow and the timely delivery of actions and decisions.
• Coordinate and drive the CEO and Leadership Team’s strategic agenda, programmes of work and selected business initiatives, ensuring actions progress and commitments are delivered.
• Support the development and implementation of business processes and ways of working that improve efficiency, collaboration and execution.
• Work closely with senior leaders to coordinate business priorities, communications and engagement across the organisation.
• Support fee submissions and bid management, along with research and analysis to inform business and strategic decisions.
• Manage enquiries directed to the CEO, determine appropriate responses and coordinate actions with the relevant people.
• Provide wider administrative and coordination support to the CEO, Leadership Team and National Support Services as required.

Skills

Executive support

Diary management

Stakeholder management

High level communication

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

Kirk Roberts Consulting, based in Christchurch, seeks an experienced Executive Assistant to support the CEO and Leadership Team in a busy, multi-disciplinary engineering consultancy. This role requires proactive, resilient handling of competing priorities, confidential information and fast-moving projects.

You will drive diary management, board papers, governance processes and senior stakeholder coordination, helping translate priorities into action while maintaining professional integrity and