Strategic Executive & Admin Coordinator

Lovens Building Supplies Ltd.; Auckland; On-site; NZD 45,000 - 64,000; Full time

Job summary

Lovens Building Supplies Ltd. in Auckland is seeking an experienced Executive & Administration Coordinator to provide comprehensive admin support to the Director, HR tasks, and basic accounts duties.

You will manage day-to-day office operations, coordinate with staff and suppliers, prepare documents, and assist with meetings, travel, and confidential information. The role suits a proactive organiser with strong communication and Xero/Excel familiarity.

Qualifications

• Extensive office administration experience.
• Ability to manage multiple priorities independently.
• Strong written and verbal communication skills.
• Basic HR admin and payroll knowledge.
• Experience supporting a Director or senior exec.
• Proficient with MS Office; Xero is an advantage.

Responsibilities

• Office administration and coordination of daily operations.
• Prepare documents, organise records and filing systems.
• Manage correspondence, emails and office communications.
• Coordinate with staff, customers, suppliers and external parties.
• Prepare letters, spreadsheets and business reports.
• Support the Director and management with admin tasks.
• HR admin: recruitment support, onboarding, timesheets.
• Accounts: basic AP/AR, reconciliations, liaise with accountant.

Skills

Office administration

Executive support

Time management

Communication skills

Tools

Excel

Xero

Job description

Lovens Building Supplies Ltd. in Auckland is seeking an experienced Executive & Administration Coordinator to provide comprehensive admin support to the Director, HR tasks, and basic accounts duties.

You will manage day-to-day office operations, coordinate with staff and suppliers, prepare documents, and assist with meetings, travel, and confidential information. The role suits a proactive organiser with strong communication and Xero/Excel familiarity.