Executive Admin & Operations Coordinator (12-Month)

JobSpace; Auckland; On-site; NZD 60,000 - 90,000; Full time

Job summary

Xero in Auckland is seeking a Business Support Coordinator for a 12-month fixed term. You will provide high‑level administrative support to the Executive General Managers and Senior Leaders, coordinating and orchestration of work across domains to keep daily operations smooth.

In this role you will identify improvement opportunities, coordinate diaries, travel, events, and materials, and partner with EAs and senior leaders to reduce friction while ensuring timely delivery and strong

Qualifications

• Proven experience supporting senior leaders in a fast-paced, global environment.
• Highly organized, proactive, and detail-focused with strong judgement.
• Excellent communication skills and ability to work across time zones.

Responsibilities

• Provide administrative support to senior leaders, including diary management, travel bookings, expense claims, and meeting coordination
• Coordinate the XLT annual events calendar with the operations support team and assist with planning as needed
• Build strong working relationships across your group, the wider business, and the admin community
• Raise and track purchase orders, manage contracts, and support payment processes where relevant
• Organise and support leadership events, meetings, workshops, and ensure timely distribution of materials
• Collaborate with EAs to support wider team events (e.g. All Hands, AMAs, offsites, roadshows, Board & Committee Meetings, AGM)
• Liaise between the EGM team and wider business to coordinate diaries, events, and resources
• Champion global ways of working and effective team communication
• Proven experience supporting senior leaders in a fast-paced, global environment, with strong judgement and discretion
• Highly organised, proactive, and detail-focused, with the ability to manage competing priorities and work independently
• Strong relationship builder with excellent communication skills and confidence working across all levels and time zones
• Comfortable working behind the scenes to support others, anticipate needs, and ensure seamless delivery
• A flexible, can-do attitude with a continuous improvement mindset and willingness to pitch in wherever needed

Skills

Diary management

Travel bookings

Expense claims

Meeting coordination

Stakeholder management

Job description

Xero in Auckland is seeking a Business Support Coordinator for a 12-month fixed term. You will provide high‑level administrative support to the Executive General Managers and Senior Leaders, coordinating and orchestration of work across domains to keep daily operations smooth.

In this role you will identify improvement opportunities, coordinate diaries, travel, events, and materials, and partner with EAs and senior leaders to reduce friction while ensuring timely delivery and strong