Strategic EA & Board Secretariat Lead

Comcare Trust; Christchurch; On-site; NZD 65,000 - 95,000; Full time

Job summary

Comcare is seeking an accomplished Executive Assistant / Board Secretary to provide expert, high‑level support to our Chief Executive, Executive Leadership Team, and Board. You will manage calendars, prepare papers, take accurate minutes and maintain governance records, while liaising with board members and external stakeholders to support clear communication and decision making.

This permanent 40‑hour‑per‑week role is based at 334 Lincoln Road, Christchurch, and requires professionalism,

Qualifications

• Extensive experience at a senior administrative level in Board Secretary and Executive Assistant roles, preferably in not‑for‑profit, health, or social services.
• Experience supporting Boards and committees, including agenda preparation, minute taking, and action follow‑up.
• Strong governance knowledge with ability to maintain records, registers and compliance docs.
• Exceptional organisational skills.
• High discretion, professionalism and integrity with confidential information.
• Excellent written and verbal communication for executive and board engagement.
• Emotional intelligence, sound judgement, and calm under pressure.
• Commitment to Te Tiriti o Waitangi and respectful cross‑cultural collaboration.
• Proficiency with digital tools and systems (e.g., Microsoft Office, SharePoint, document mgmt systems).

Responsibilities

• Provide high‑level executive support to the Chief Executive and Leadership Team (calendar management, correspondence, priority coordination).
• Deliver comprehensive board/committee secretariat support (agenda prep, papers distribution, minute taking, action tracking).
• Coordinate Board and subcommittee meetings with records, follow‑ups and governance compliance.
• Handle sensitive information with professionalism, discretion, and cultural awareness.
• Support organisational planning cycles, reporting deadlines, and key events.
• Contribute to a values‑based workplace aligned with Te Tiriti and community commitments.

Skills

Executive support

Board secretariat

Minute taking

Governance

Discretion

Communication

Emotional intelligence

Cultural awareness

Te Tiriti awareness

Digital tools

Tools

Microsoft Office

SharePoint

Document management systems

Job description

Comcare is seeking an accomplished Executive Assistant / Board Secretary to provide expert, high‑level support to our Chief Executive, Executive Leadership Team, and Board. You will manage calendars, prepare papers, take accurate minutes and maintain governance records, while liaising with board members and external stakeholders to support clear communication and decision making.

This permanent 40‑hour‑per‑week role is based at 334 Lincoln Road, Christchurch, and requires professionalism,