Strategic Category Leader | National Procurement & Impact

Tribe Group; Auckland; On-site; NZD 44,000 - 50,000; Full time

Benefits offered by this job

A great team environment

No weekend work and free car parking

Staff discounts

Job summary

Ocean Concrete in Auckland is seeking an Office Manager to organise and control office functions, administrative systems and resources. You will coordinate filing, procurement, payroll support and health and safety records to ensure smooth daily operations.

You will work with directors and management, handle customer and supplier communications, invoices, payments and scheduling, and identify improvements to processes while maintaining accurate records.

Qualifications

• Successful applicants will have a relevant degree (or higher) in management, business/public administrator or law.
• At least three years of relevant experience in office management or administration or secretary.
• Strong business writing, reporting and stakeholder communication skills.

Responsibilities

• Plan, review and manage day-to-day office services, priorities, procedures and service standards.
• Allocate staff time, workspace, equipment and other office resources to support sales, dispatch, operations and accounts.
• Assign and monitor administrative work, supervise and coordinate employee onboarding, training, leave records and payroll information.
• Manage office records and accounts administration, including purchase orders, invoices, expense records and documents required by the accountant.
• Liaise with customers, suppliers, service providers, professional advisers and public authorities to coordinate office business and resolve administrative issues.
• Maintain office equipment, supplies and service contracts, and arrange repairs or replacement when required.
• Prepare business correspondence, meeting notes, internal notices and procedural documents.
• Maintain health and safety, privacy, personnel and compliance records; prepare management reports; and improve systems to meet legal and company requirements.

Skills

Office management

Coordination

Customer service

Communication

Multitasking

Record keeping

Problem solving

Attention to detail

Education

Relevant degree in management or business/public administration or law

Job description

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The position works closely with directors and management and provides coordination across office administration, customer service, scheduling, procurement, financial administration, human resources and health and safety functions.

Main Tasks

• Office administration and daily office operations
• Customer, supplier and contractor communication
• Quotations, invoices and purchase orders
• Job scheduling and field‑team coordination
• Accounts administration and payroll support
• Management reporting and operational information
• Office procedures and process improvement

Responsibilities

• Customer enquiries and communications.
• Work orders and job progress records.
• Customer, supplier and contractor communication.
• Procurement and inventory requirements.
• Employee and HR Administration
• Health and safety administration and records.

Job Requirements

• Ensure administrative tasks and records are completed accurately and on time.
• Maintain effective communication between customers, management, suppliers and field teams
• Support timely procurement and availability of materials.
• Maintain accurate employee, financial and health and safety records.
• Identify and escalate operational issues requiring management attention.
• Continually identify practical opportunities to improve administrative and operational efficiency.

Skills and Knowledge

• Ability to work independently and take responsibility for assigned functions.
• Strong office and operational management skills.
• Excellent organisational and coordination.
• Strong customer service and communication skills.
• Ability to manage multiple priorities and competing deadlines
• Knowledge of accounts payable and receivable administration
• Strong record keeping and documentation skills.
• Problem solving and decision making skills.
• Ability to communicate effectively with internal and external stakeholders
• Ability to identify and implement improvements to administrative and operational processes

Remuneration: $35 per hour
Working Hours: 8:00 AM – 5:00 PM, Monday – Friday
40 hours per week

LG Home Trading Limited, trading as Ocean Concrete, supplies high-quality concrete to the New Zealand building industry. We are seeking an Office Manager to organise and control our office functions, administrative systems and office resources.

Employment type: permanent, full-time, 30 – 40 hour per week

Days required: Monday to Friday

Pay: $32 -$36 per hour

Your duties will include:

• Plan, review and manage day-to-day office services, priorities, procedures and service standards.
• Allocate staff time, workspace, equipment and other office resources to support sales, dispatch, operations and accounts.
• Assign and monitor administrative work, supervise and coordinate employee onboarding, training, leave records and payroll information.
• Manage office records and accounts administration, including purchase orders, invoices, expense records and documents required by the accountant.
• Liaise with customers, suppliers, service providers, professional advisers and public authorities to coordinate office business and resolve administrative issues.
• Maintain office equipment, supplies and service contracts, and arrange repairs or replacement when required.
• Prepare business correspondence, meeting notes, internal notices and procedural documents.
• Maintain health and safety, privacy, personnel and compliance records; prepare management reports; and improve systems to meet legal and company requirements.

Successful applicants will have:

• A relevant degree (or higher) in management, business/public administrator or law
• or
• at least three years of relevant experience in office management or administration or secretary
• Strong business writing, reporting and stakeholder communication skills.
• Sound judgement and discretion.
• Great work ethic and a hard‑working attitude
• Excellent attention to details
• Mandarin is useful but not essential.

Benefits:

• A great team environment
• No weekend work and free car parking on site
• Staff discounts

Ideal applicants:

• Previous experience in inwards goods
• Holds a clean full drivers license
• A current FH - counter balance and reach hoist license
• Attention to detail and accuracy
• Physically fit and able lift up to 30 kg

Key responsibilities:

• Sorting and moving items around - reach hoist
• Delivery to stores and customers from time to time - full driver's license is required
• Inwards and receiving, loading and unloading trucks with counterbalance

You must be a team player with the ability to confidently operate the reach machine, have excellent attention to detail and be proactive.

An immediate start is available for the right candidate.