Regional Curriculum Advisor — Equity & Impact Leader

Kumaravine - Celebrating Māori & Pasifika Success; Auckland; On-site; NZD 44,000 - 50,000; Full time

Job summary

Ocean Concrete seeks an Office Manager to organise and control office functions, administrative systems and resources. The role covers administration, scheduling, procurement, financial administration, HR and health and safety across the business.

Reporting to directors, you will be responsible for customer, supplier and contractor communications, quotations, invoices and purchase orders, and coordination of field-team activities in a busy office environment.

Qualifications

• Proven experience in office administration and coordination.
• Strong communication with customers, suppliers and internal teams.
• Knowledge of accounts payable/receivable and financial records.

Responsibilities

• Plan and manage day-to-day office services and service standards.
• Allocate staff time and resources across sales, dispatch, operations and accounts.
• Coordinate with customers, suppliers and field teams on orders and progress.
• Maintain procurement and inventory records and health and safety administration.

Skills

Independent work

Office management

Organisational skills

Customer service

Priorities management

Accounts payable/receivable

Record keeping

Problem solving

Stakeholder communication

Process improvement

Job description

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The position works closely with directors and management and provides coordination across office administration, customer service, scheduling, procurement, financial administration, human resources and health and safety functions.

Main Tasks:

• Office administration and daily office operations
• Customer, supplier and contractor communication
• Quotations, invoices and purchase orders
• Job scheduling and field-team coordination.
• Accounts administration and payroll support.
• Management reporting and operational information
• Office procedures and process improvement

Responsibilities

• Customer enquiries and communications.
• Work orders and job progress records.
• Customer, supplier and contractor communication.
• Procurement and inventory requirements.
• Employee and HR Administration
• Health and safety administration and records.

Job Requirements

• Ensure administrative tasks and records are completed accurately and on time.
• Maintain effective communication between customers, management, suppliers and field teams
• Support timely procurement and availability of materials.
• Maintain accurate employee, financial and health and safety records.
• Identify and elevate operational issues requiring management attention.
• Continually identify practical opportunities to improve administrative and operational efficiency.

Skills and Knowledge

• Ability to work independently and take responsibility for assigned functions.
• Strong office and operational management skills.
• Excellent organisational and coordination.
• Strong customer service and communication skills.
• Ability to manage multiple priorities and competing deadlines
• Knowledge of accounts payable and receivable administration
• Strong record keeping and documentation skills.
• Problem solving and decision making skills.
• Ability to communicate effectively with internal and external stakeholders
• Ability to identify and implement improvements to administrative and operational processes

Remuneration: $35 per hour
Working Hours: 8:00 AM – 5:00 PM, Monday – Friday
40 hours per week

LG Home Trading Limited, trading as Ocean Concrete, supplies high-quality concrete to the New Zealand building industry. We are seeking an Office Manager to organise and control our office functions, administrative systems and office resources.

Employment type: permanent, full-time, 30 – 40 hour per week

Days required: Monday to Friday

Pay: $32 -$36 per hour

Your duties will include:

• Plan, review and manage day-to-day office services, priorities, procedures and service standards.
• Allocate staff time, workspace, equipment and other office resources to support sales, dispatch, operations and accounts.