Site Administrative Assistant

Quantum Automation Pte Ltd; Queenstown; On-site; NZD 52,000 - 65,000; Full time

Benefits offered by this job

Flexible Work Arrangement

5 days week

Medical benefits

Annual Wages Supplement

Variable Bonus

Insurance

Job summary

Quantum Automation Pte Ltd is seeking a capable Administrative Assistant with at least 2 years in construction. You will manage project files, procure materials, and support the project team with clerical tasks. Strong English and MS Office skills are essential.

The role requires detail orientation, independence when needed, and a proactive approach to maintaining filing systems and project data. AutoCAD knowledge is a plus.

Qualifications

• Minimum GCE A Level qualification.
• At least 2 years of relevant experience in the construction industry.
• Proficiency in Microsoft Office applications.
• Strong command of English with excellent communication skills.
• Positive attitude and ability to work independently when required.
• Detail-oriented with strong organizational skills.
• Knowledge of AutoCAD is an added advantage.

Responsibilities

• Perform routine administrative duties, including maintaining project files and filing quality records.
• Manage procurement of construction materials and hardware.
• Handle general administrative tasks such as monitoring and backing up project WhatsApp groups, processing materials RMA, checking attendance via the time management system, and managing claim forms.
• Provide clerical and administrative support to the project team.
• Maintain accurate and up-to-date filing systems (electronic and paper) for quick retrieval.
• Update and maintain databases for stock control records, schedules, and VO/SOI with precision.
• Schedule appointments, manage calendars, and prepare meeting minutes.
• Assist in preparing project reports and submissions to clients.
• Undertake other ad-hoc duties as assigned by project management.

Skills

Microsoft Office

English communication

Detail-oriented

Teamwork

Education

GCE A Level

Tools

AutoCAD

Job description

We offer attractive benefits such as 5 days week, Flexible Work Arrangement, AWS, Variable Bonus etc. to successful candidate.

Job Description:

• Perform routine administrative duties, including maintaining project files and filing quality records.

• Manage procurement of construction materials and hardware.

• Handle general administrative tasks such as monitoring and backing up project WhatsApp groups, processing materials RMA, checking attendance via the time management system, and managing claim forms.

• Provide clerical and administrative support to the project team.

• Maintain accurate and up-to-date filing systems (electronic and paper) for quick retrieval.

• Update and maintain databases for stock control records, schedules, and VO/SOI with precision.

• Schedule appointments, manage calendars, and prepare meeting minutes.

• Assist in preparing project reports and submissions to clients.

• Undertake other ad-hoc duties as assigned by project management.

Job Requirements:

• Minimum GCE ‘A’ Level qualification.

• At least 2 years of relevant experience in the construction industry.

• Proficiency in Microsoft Office applications.

• Strong command of English with excellent communication skills.

• Positive attitude, team-oriented, and able to work independently when required.

• Detail-oriented with strong organizational skills.

• Knowledge of AutoCAD will be an added advantage.

What we offer:

• Flexible Work Arrangement

• 5 days week

• Medical benefits

• Annual Wages Supplement

• Variable Bonus

• Insurance