Temp Administrative Assistant

PSA Marine (Pte) Ltd; West Coast; On-site; NZD 42,000 - 56,000; Full time

Job summary

PSA Marine (Pte) Ltd is seeking a Records Clerk to sort and maintain personnel files, both physical and electronic, ensuring compliance with filing conventions and data protection guidelines.

The role involves scanning documents, organizing shared-drive records, and performing ad-hoc housekeeping tasks. A commitment of at least 3 months is required.

Qualifications

• Minimum GCE ‘N’/’O’ Level or equivalent.
• Basic administrative and computer skills (eg. Microsoft Applications).
• Meticulous, well-organised and able to handle confidential information responsibly.
• Able to commit for at least 3 months.

Responsibilities

• Sort, organise and maintain physical personnel files neatly and in an orderly manner according to filing guidelines.
• Rename and organise electronic personnel files in the shared drive in accordance with established naming conventions.
• Scan & digitalise physical documents where required.
• Adhere to data protection and confidentiality requirements when handling personnel records.
• Assist with basic administrative tasks relating to records housekeeping.
• Any other ad-hoc duties as assigned.

Skills

Meticulous

Well-organised

Confidential handling

Education

GCE N/O Level or equivalent

Tools

Microsoft Applications

Job description

Job Scope

• Sort, organise and maintain physical personnel files neatly and in an orderly manner according to filing guidelines;

• Rename and organise electronic personnel files in the shared drive in accordance with established naming conventions;

• Scan & digitalise physical documents where required;

• Adhere to data protection and confidentiality requirements when handling personnel records;

• Assist with basic administrative tasks relating to records housekeeping;

• Any other ad-hoc duties as assigned.

Requirements

• Minimum GCE ‘N’/’O’ Level or equivalent

• Basic administrative and computer skills (eg. Microsoft Applications)

• Meticulous, well-organised and able to handle confidential information responsibly

• Able to commit for at least 3 months