Purchaser cum Admin

Fuku; Auckland; On-site; NZD 65,000 - 90,000; Full time

Job summary

Fuku in Auckland is seeking a detail‑oriented purchasing professional to support construction projects. You will source materials, obtain quotations, manage POs, and coordinate with site teams to ensure timely delivery.

The role involves supplier relationship management, invoicing support, and basic administration. Minimum 1 year purchasing experience preferred; diploma or equivalent is desirable, with strong communication and negotiation skills.

Qualifications

• Diploma or equivalent qualification preferred.
• Minimum 1 year of relevant purchasing experience; construction or renovation experience is an advantage.
• Strong communication and negotiation skills.
• Detail-oriented with strong organisation and time-management skills.
• Ability to multitask and prioritise tasks independently.
• Proficient in Excel, Word, email, and basic office software.
• Understanding of purchasing, invoicing, and basic accounting.
• Experience working with suppliers, logistics, or inventory is an advantage.

Responsibilities

• Source and purchase construction materials, equipment, supplies, and services according to project requirements.
• Request quotations, compare pricing, and negotiate for best terms.
• Create and manage Purchase Orders (POs) and track delivery schedules.
• Maintain and update supplier databases, price lists, and purchasing records.
• Monitor inventory levels and ensure stock availability.
• Coordinate with Site Supervisors to ensure timely material supply for ongoing projects.
• Coordinate with the Quote Team for cost control.
• Support cost-control initiatives by reviewing and improving purchasing processes.
• Build and maintain strong relationships with suppliers.
• Verify invoice details with Delivery Orders (DO) and Purchase Orders (PO).
• Coordinate with the Finance team to ensure accurate and timely supplier payments.
• Handle supplier statements and resolve invoice discrepancies.
• Issue deposit and progress claim invoices to clients.
• Update invoice records and track payment receiving status.
• Provide daily administrative support to the office and management team.
• Handle incoming calls and emails, assist with client or supplier enquiries, and schedule site visits.
• Prepare monthly and annual reports, summaries, and documentation for management review.
• Maintain and organize office files, documents, and records.
• Manage office supplies and ensure the workspace is well-maintained.
• Support the management team with general administrative tasks or ad-hoc duties.

Skills

Communication

Negotiation

Time management

Multitasking

Detail oriented

Education

Diploma or equivalent

Tools

Excel

Word

Email

Office software

Job description

Location: Auckland

Key Responsibilities

• Purchasing
• Source and purchase construction materials, equipment, supplies, and services according to project requirements.
• Request quotations, compare pricing, and negotiate for the best terms.
• Create and manage Purchase Orders (POs) and track delivery schedules.
• Maintain and update supplier databases, price lists, and purchasing records.
• Monitor inventory levels and ensure stock availability.
• Coordinate with Site Supervisors to ensure timely material supply for ongoing projects.
• Coordinate with the Quote Team for cost control.
• Support cost-control initiatives by reviewing and improving purchasing processes.
• Build and maintain strong relationships with suppliers.
• Verify invoice details with Delivery Orders (DO) and Purchase Orders (PO).
• Coordinate with the Finance team to ensure accurate and timely supplier payments.
• Handle supplier statements and resolve invoice discrepancies.
• Accounts Receivable (AR) Support
• Issue deposit and progress claim invoices to clients.
• Update invoice records and track payment receiving status.
• Administration
• Provide daily administrative support to the office and management team.
• Handle incoming calls and emails, assist with client or supplier enquiries, and schedule site visits.
• Prepare monthly and annual reports, summaries, and documentation for management review.
• Maintain and organize office files, documents, and records.
• Manage office supplies and ensure the workspace is well-maintained.
• Support the management team with general administrative tasks or ad-hoc duties.

Job Requirements

• Diploma or equivalent qualification preferred.
• Minimum 1 year of relevant purchasing experience; construction or renovation experience is an advantage.
• Strong communication and negotiation skills.
• Detail-oriented with strong organisation and time-management skills.
• Ability to multitask and prioritise tasks independently.
• Proficient in Excel, Word, email, and basic office software.
• Understanding of purchasing, invoicing, and basic accounting.
• Experience working with suppliers, logistics, or inventory is an advantage.