Site Admin & Operations Coordinator

Fonterra; Hamilton; Hybrid; NZD 60,000 - 75,000; Full time

Benefits offered by this job

Health and well-being programs (med/mt

Flexible/hybrid working where possible

Employee recognition

Support for community involvement and/

Job summary

Fonterra Te Mātāpuna is seeking an administrative/coordination professional to support site operations in Waikato. You will handle document control, reporting, and PA duties for the Site Operations Manager while maintaining strong stakeholder relationships.

Key responsibilities include coordinating meetings, travel, procurement support, and fleet management, with a focus on accuracy and timely delivery in a busy, collaborative team environment.

Qualifications

• Experience in an administrative or coordination role.
• Strong communication and customer service skills.
• Ability to build relationships across all levels of the business.
• Proactive, organised with attention to detail.

Responsibilities

• Manage site administrative processes, documents, databases and systems, including site BCPs and continuous improvement of site procedures.
• Provide PA support for the Site Operations Manager.
• Sit on site leadership teams in a supporting role as required.
• Collect, analyse and summarise data to support reporting and decision-making.
• Coordinate meetings, travel, and site events including venues and catering.
• Handle visitor enquiries and site access, inductions.
• Support procurement, purchase orders, supplies and budget tracking.
• Manage the site pool car and light vehicle fleet.
• Monitor policy compliance and assist with risk controls and safe work.
• Support food safety and a quality culture and escalate issues as needed.

Skills

Administrative

Coordination

Communication

Customer service

Microsoft Office

Tools

Microsoft Office

Job description

Fonterra Te Mātāpuna is seeking an administrative/coordination professional to support site operations in Waikato. You will handle document control, reporting, and PA duties for the Site Operations Manager while maintaining strong stakeholder relationships.

Key responsibilities include coordinating meetings, travel, procurement support, and fleet management, with a focus on accuracy and timely delivery in a busy, collaborative team environment.