Site Operations & Admin Coordinator

JobSpace; Hamilton; Hybrid; NZD 45,000 - 65,000; Full time

Benefits offered by this job

Fair pay

Health and well-being programs

Work-life balance options

Employee recognition

Community involvement and cultural 연결

Job summary

Fonterra Te Mātāpuna is seeking a capable administrative coordinator in the Waikato region to support site operations and executive services. The role offers a full-time, Monday–Friday schedule with standard business hours and a focus on accuracy, organisation and stakeholder engagement.

You will manage documents, coordinate meetings, assist with procurement and budgeting, and help maintain strong food safety and quality culture across the site.

Qualifications

• Experience in an administrative or coordination role, with strong communication and customer service skills.
• The ability to build positive working relationships across all levels of the business.
• A proactive attitude, using initiative to solve problems and get things done.
• Strong organisational skills, with the ability to manage competing priorities.
• High attention to detail and a commitment to accuracy.
• Confidence using Microsoft Office and other business systems.

Responsibilities

• Manage site administrative processes, documents, databases and systems, including site BCPs and continuous improvement of site procedures, including PA support where required.
• PA support for the Site Operations Manager.
• Demonstrated experience sitting on Site or senior leadership teams in a supporting role.
• This role requires a high level of trust and confidentiality.
• Collect, analyse and summarise data to support accurate reporting and decision-making.
• Coordinate meetings, appointments, travel, customer and external visits, and site events, including venues and catering.
• Manage visitor enquiries, site access, inductions.
• Support procurement, purchase orders, supplies and budget tracking.
• Manage the site pool car and light vehicle fleet.
• Monitor compliance with policies and procedures, escalating issues where required.
• Understand site risks, support effective controls and safe work, and respond appropriately to events and recovery needs.
• Support a strong food safety and quality culture, proactively identifying and escalating issues that may affect safe, high-quality food.

Job description

Fonterra Te Mātāpuna is seeking a capable administrative coordinator in the Waikato region to support site operations and executive services. The role offers a full-time, Monday–Friday schedule with standard business hours and a focus on accuracy, organisation and stakeholder engagement.

You will manage documents, coordinate meetings, assist with procurement and budgeting, and help maintain strong food safety and quality culture across the site.