Front Of House And Facilities Coordinator

Southern Cross Health Insurance; Auckland; On-site; NZD 44,000 - 50,000; Full time

Job summary

Ocean Concrete is seeking an experienced Office Manager to run our Auckland office, lead the administrative team, and implement efficient systems while working with Directors.

You will coordinate payroll inputs, invoicing, records, and liaise with our accountant; ensure health and safety compliance and effective resourcing. A NZQF Level 5–6 diploma or 3 years' senior admin/office management experience is required.

Qualifications

• A diploma (NZQF Level 5–6) or higher qualification, or at least 3 years' experience in office management or senior administration
• Proven experience supervising staff and managing administrative operations, budgets and records
• Strong organisational, communication and problem‑solving skills

Responsibilities

• Planning, coordinating and reviewing office services and procedures, and setting priorities and service standards
• Supervising, training and allocating work to administrative staff, and monitoring and evaluating their performance
• Developing and implementing office policies, procedures and record‑keeping systems
• Managing the office budget, expenditure and procurement of equipment, supplies and services
• Overseeing timesheet processing, payroll inputs, client invoicing and accounts, and liaising with our accountant
• Maintaining employee records, including licensing and training records
• Ensuring compliance with health and safety, employment and privacy obligations
• Coordinating with operations management on staffing schedules and client requirements
• Preparing reports and advising the Directors on office performance, resourcing and improvements

Skills

Organisational skills

Communication skills

Problem-solving

Education

NZQF Level 5–6 diploma or higher qualification

3 years' experience in office management or senior administration

Tools

Microsoft Office

Accounting software

Job description

Office Manager

Auckland City A2Z Security

Job Description

Take charge of a busy and growing office in the heart of Auckland CBD. This is a hands‑on leadership role for someone who enjoys bringing structure to fast‑moving operations, building efficient systems and getting the best from a small but capable team. You'll work closely with the Directors and have real influence over how the office runs. If you're an organised, confident leader with solid management experience, we'd love to hear from you.

About the role
We're looking for an experienced Office Manager to run our office operations and administrative team, reporting to the Directors.

Responsibilities

• Planning, coordinating and reviewing office services and procedures, and setting priorities and service standards
• Supervising, training and allocating work to administrative staff, and monitoring and evaluating their performance
• Developing and implementing office policies, procedures and record‑keeping systems
• Managing the office budget, expenditure and procurement of equipment, supplies and services
• Overseeing timesheet processing, payroll inputs, client invoicing and accounts, and liaising with our accountant
• Maintaining employee records, including licensing and training records
• Ensuring compliance with health and safety, employment and privacy obligations
• Coordinating with operations management on staffing schedules and client requirements
• Preparing reports and advising the Directors on office performance, resourcing and improvements

What you’ll need

• A diploma (NZQF Level 5–6) or higher qualification, or at least 3 years' experience in office management or senior administration
• Proven experience supervising staff and managing administrative operations, budgets and records
• Strong organisational, communication and problem‑solving skills

Nice to have

• Experience with Microsoft Office and accounting or payroll software

Pay and hours

• $36.00 – $38.00 per hour, depending on experience

LG Home Trading Limited, trading as Ocean Concrete, supplies high‑quality concrete to the New Zealand building industry. We are seeking an Office Manager to organise and control our office functions, administrative systems and office resources.

Employment type: permanent, full‑time, 30 – 40 hour per week

Days required: Monday to Friday

Pay: $32 – $36 per hour

Your duties will include: