Senior Executive Assistant to National Director, Infrastructure

Te Whatu Ora - Health New Zealand; Wellington; On-site; NZD 90,000 - 120,000; Full time

Job summary

Health New Zealand | Te Whatu Ora is seeking an experienced Executive Assistant to provide high‑level secretariat support to the National Director Infrastructure.

You will manage the director's diary, coordinate meetings and travel, prepare briefs and reports, and liaise with internal and external stakeholders to enable strategic priorities across the Infrastructure & Investment Group.

Qualifications

• Proven experience as an Executive Assistant or in a similar senior administrative role, ideally within a large or government organisation.
• Experience working directly to a senior executive leader.
• Excellent organisational skills with the ability to prioritise, meet tight deadlines, and maintain accuracy under pressure.
• Exceptional communication and relationship-management skills, including with senior leaders and external agencies.
• Strong proficiency in the Microsoft Office Suite and confidence managing digital workflows and information systems.
• Sound judgement, discretion, and professionalism when managing confidential or sensitive information.
• A proactive, adaptable attitude and a passion for enabling the National Director Infrastructure to deliver their best work.

Responsibilities

• Provide high-level executive and secretariat support to the National Director Infrastructure.
• In this pivotal role, you will enable the National Director Infrastructure to manage a complex portfolio and deliver strategic priorities across the Infrastructure & Investment Group.
• You'll act as the first point of contact for internal and external stakeholders, manage correspondence and the National Director's diary, prepare documents and reports, and coordinate key meetings, briefings and travel logistics.

Skills

Executive support

Stakeholder management

Calendar management

Communication

Relationship management

MS Office

Digital workflows

Discretion

Confidentiality

Prioritisation

Organisational skills

Education

Executive Assistant experience in government or large organisation

Experience supporting senior executives

Tools

Microsoft Office Suite

Office 365

Job description

Health New Zealand | Te Whatu Ora is seeking an experienced Executive Assistant to provide high‑level secretariat support to the National Director Infrastructure.

You will manage the director's diary, coordinate meetings and travel, prepare briefs and reports, and liaise with internal and external stakeholders to enable strategic priorities across the Infrastructure & Investment Group.