Executive Assistant - Governance & Meetings

Health New Zealand - Te Whatu Ora Taranaki; Taranaki; On-site; NZD 65,000 - 90,000; Full time

Job summary

Health New Zealand | Te Whatu Ora Taranaki seeks an Executive Assistant at Taranaki Base Hospital in New Plymouth. The role provides essential administrative and governance support for Hospital & Specialist Services, coordinating calendars, meetings, minutes, travel, and reporting.

You bring reliability, organisation, and discretion to support high-quality governance and service delivery. Join a team dedicated to patient-centered care and operational excellence, with a focus on compliance,

Qualifications

• Reliable and highly organised administrator with strong attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Clear communication and discretion at all times.
• Experience supporting governance processes and meetings.

Responsibilities

• Provide high-quality secretarial and administrative support for Hospital & Specialist Services governance requirements.
• Coordinate calendars and manage governance meetings, including Safe Staffing and Grand Round.
• Deliver full meeting administration: prepare agendas, take accurate minutes, track actions.
• Respond to service queries with accurate information and resources.
• Maintain professional communication with internal and external stakeholders.
• Arrange and book online travel for HSS staff.
• Prepare reports, documents, and presentations to a high standard.
• Maintain efficient and well-organised office systems; assist with adhoc tasks and projects.
• Support reporting for internal stakeholders and external agencies.
• Uphold the Health New Zealand Code of Conduct and maintain confidentiality.

Skills

Organised administrator

Meeting coordination

Minute taking

Travel bookings

Stakeholder liaison

Job description

Health New Zealand | Te Whatu Ora Taranaki seeks an Executive Assistant at Taranaki Base Hospital in New Plymouth. The role provides essential administrative and governance support for Hospital & Specialist Services, coordinating calendars, meetings, minutes, travel, and reporting.

You bring reliability, organisation, and discretion to support high-quality governance and service delivery. Join a team dedicated to patient-centered care and operational excellence, with a focus on compliance,