Senior Executive Assistant to CEO & Board (Hybrid)

MOVe Group; Manurewa; On-site; NZD 65,000 - 90,000; Full time

Job summary

MOVE Logistics Group in Auckland is seeking an experienced Executive Assistant to support the CEO and Leadership Team in a fast-paced, governance-focused environment. This role can be full-time or part-time (approximately 26–32 hours per week) for the right candidate.

You will manage complex calendars, coordinate domestic and international travel, support board processes using Diligent, prepare executive documents, and build strong relationships with stakeholders across New Zealand.

Qualifications

• Experience supporting CEO/Executive Team and/or Board.
• Proven governance administration experience with board papers and agendas.
• Outstanding organisational skills and ability to multitask.
• Advanced MS Office skills and familiarity with board platforms.

Responsibilities

• Provide high-level executive support to CEO and Leadership Team.
• Manage complex calendars, appointments and travel.
• Coordinate domestic and international travel arrangements.
• Support Board/Committee processes and distribute papers (Diligent).
• Liaise with Directors, Company Secretary and stakeholders.
• Coordinate board calendars, meetings and governance administration.
• Organise leadership meetings and company events.
• Prepare presentations and executive documentation.
• Support investor relations and shareholder communications as required.
• Identify process improvements and contribute to effizient workflows.

Skills

Executive support

Governance admin

Calendar management

Board liaison

MS Office

Diligent

Stakeholder mgmt

Discretion

Tools

Diligent Board

Microsoft Office

Job description

MOVE Logistics Group in Auckland is seeking an experienced Executive Assistant to support the CEO and Leadership Team in a fast-paced, governance-focused environment. This role can be full-time or part-time (approximately 26–32 hours per week) for the right candidate.

You will manage complex calendars, coordinate domestic and international travel, support board processes using Diligent, prepare executive documents, and build strong relationships with stakeholders across New Zealand.