Senior Administrator | Fast-Paced Public Sector Support

Madisonrecruitment; Wellington; On-site; NZD 55,000 - 62,000; Full time

Job summary

Madisonrecruitment in Wellington is seeking a Senior Administrator for a four-month temporary assignment with a public-sector team. The role focuses on high‑level administration, calendar coordination, travel bookings, invoicing support, and the smooth day‑to‑day operation of the office.

You will work closely with senior managers and stakeholders, manage complex schedules, prepare minutes and reports, and contribute to continuous improvement of processes in a fast‑paced environment.

Qualifications

• Senior administration or similar role experience.
• Outstanding organisational and time management skills.
• Strong written and verbal communication abilities.
• Attention to detail and commitment to quality.
• Advanced MS Office skills including Outlook, Word, Excel, PowerPoint and Teams.
• Experience handling confidential information with discretion.

Responsibilities

• Coordinating complex calendars, meetings, workshops, and events.
• Preparing agendas, meeting documentation, action logs, and minutes.
• Managing travel bookings, accommodation, and reconciliations.
• Supporting financial administration, including invoice processing and PO management.
• Maintaining accurate records, databases, and filing systems.
• Preparing correspondence, presentations, reports, and briefing materials.
• Coordinating team processes and providing operational support.
• Managing logistics for meetings, forums, and stakeholder engagements.
• Building relationships across the organisation and supporting continuous improvement.

Skills

Senior administration

Team coordination

Executive support

Stakeholder engagement

Attention to detail

MS Office proficient

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Madisonrecruitment in Wellington is seeking a Senior Administrator for a four-month temporary assignment with a public-sector team. The role focuses on high‑level administration, calendar coordination, travel bookings, invoicing support, and the smooth day‑to‑day operation of the office.

You will work closely with senior managers and stakeholders, manage complex schedules, prepare minutes and reports, and contribute to continuous improvement of processes in a fast‑paced environment.