Centre Administrator

ACG Schools; Auckland; On-site; NZD 36,000 - 48,000; Part time

Job summary

ACG Parnell Early Learning School in Auckland is seeking a Centre Administrator to provide front-of-house, administration and operational support. The role is permanent part-time, 25 hours across 5 days, 8:00 am to 1:00 pm, Monday to Friday.

You will assist with enrolments, family engagement, funding compliance, financial administration, reporting and records management. Working closely with the Centre Manager, you will ensure regulatory and organisational standards are met, maintain

Qualifications

• 3 years' reception or administration experience required.
• Experience in a professional environment, preferably in education or a regulated setting.
• Proven ability to manage enrolments, records and compliance-related tasks.

Responsibilities

• Serve as the first point of contact for families, visitors and stakeholders with professional front-of-house service.
• Manage enrolments, withdrawals, booking changes and attendance records in the system.
• Administer 20 Hours ECE eligibility and attendance verification requirements.
• Prepare returns and support funding submissions to ensure compliance with funding rules.
• Maintain accurate funding, enrolment, attendance and staffing records for audits and reporting.
• Process invoices and liaise with Accounts on billing and collections.
• Manage staff rosters, attendance and generate operational reports.
• Produce compliance, operational and management reports.
• Coordinate procurement and central administration activities.
• Uphold safety and safeguarding policies and confidentiality.

Skills

Reception

Administration

Customer Service

Data Entry

MS Office

Tools

Discover

Job description

Inspired Education is the leading global group of premium schools, with a portfolio of 126 premium private schools in 28 countries spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.

Founded in 2013 by Nadim M. Nsouli, Inspired is backed by investors such as Stonepeak, GIC, TA Associates, and the Oppenheimer and Mansour family offices. The Group is experiencing 20% per annum growth through acquisition, greenfield site expansion, and the development of existing schools within its portfolio. In 2023, Inspired was recognised by Beauhurst as one of the UK's top 10 highest-value private companies.

ROLE SUMMARY:

Located in the heart of Auckland, ACG Parnell Early Learning School provides a nurturing, stimulating, and high-quality learning environment where children are encouraged to develop confidence, curiosity, and a lifelong love of learning. The centre is committed to delivering exceptional early childhood education and care, supported by strong partnerships with families and a focus on each child's individual development and wellbeing.

The Centre Administrator provides front-of-house, administrative, and operational support to ensure the smooth day-to-day running of the Early Learning School. Working closely with the Centre Manager, the role supports enrolments, family engagement, Ministry of Education funding compliance, financial administration, reporting, and record management.

The position plays a key role in maintaining accurate and compliant processes, delivering exceptional service to families and stakeholders, and ensuring all administrative and operational activities meet regulatory, organisational, and quality standards. Strong attention to detail, professionalism, and confidentiality are essential to success in this role.

This is a permanent part time role - 25 hours over 5 days - work hours will be 8:00 am to 1:00 pm, Monday to Friday

KEY RESPONSIBILITIES:

• Serve as the first point of contact for families, visitors, and stakeholders, providing professional front-of-house and customer service support.
• Manage enrolments, withdrawals, booking changes, attendance records, and maintain accurate child and family information in Discover.
• Administer and monitor 20 Hours ECE eligibility, enrolment attestations, and attendance verification requirements.
• Prepare ELI returns, support RS7 funding submissions, and ensure compliance with Ministry of Education funding requirements.
• Maintain accurate funding, enrolment, attendance, and staffing records to support audits, reporting, and regulatory compliance.
• Process invoices, maintain billing records, monitor outstanding accounts, and liaise with Accounts regarding financial administration.
• Manage staff rosters, attendance records, and generate staffing, forecasting, and operational reports.
• Produce and distribute compliance, operational, and management reports, ensuring data integrity and accuracy.
• Coordinate procurement of centre supplies and resources, maintain records, and support centre administration and operational activities.
• Promote a safe, compliant, and child-focused environment by adhering to health and safety, safeguarding, and organisational policies and procedures.

THE IDEAL CANDIDATE WILL HAVE:

EXPERIENCE:

• 3 years' reception or administration experience required.
• Demonstrated experience in an administrative, reception, or office support role within a professional environment.
• Experience working in education, early learning, childcare, or another highly regulated industry is highly desirable.
• Proven ability to manage enrolments, maintain databases and records, and support compliance-related administrative processes.
• Experience with financial administration, including invoicing, billing, account reconciliation, and account management.
• Strong experience preparing reports, maintaining accurate documentation, and handling confidential information with discretion and professionalism.

SKILLS & KNOWLEDGE:

• Strong customer service and relationship-building skills with families and stakeholders.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• High level of accuracy and attention to detail when handling enrolment, funding, financial, and compliance data.
• Strong written, verbal, and digital literacy skills, including proficiency with Microsoft Office and database systems.
• Ability to work independently, solve problems proactively, and maintain confidentiality and professionalism.
• Experience using the Discover system would be an advantage (preferred but not essential).

SAFEGUARDING STATEMENT:

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

Visit our careers site for more information; https://jobs.inspirededu.com