Sales And Functions Coordinator

New Zealand Government; Wellington; On-site; NZD 59,000 - 71,000; Full time

Benefits offered by this job

Onsite kindergarten with priority wait

Subsidised parking

Discounts

Free entry to paid exhibitions

Job summary

New Zealand Government, through Te Papa Tongarewa and Tākina Wellington Convention and Exhibition Centre, is seeking a proactive Venue Sales administrator to coordinate conferences, events and related activities. You will support Sales Managers from enquiry to delivery, ensuring a seamless client experience in Wellington.

The role covers administration, sales support and client relations, with opportunities to grow in event budgeting and stakeholder management within a values-driven team.

Qualifications

• Experience in administration, event coordination, hospitality, sales support or customer service.
• Excellent organisation, time management and communication skills.
• Strong attention to detail and stakeholder management.
• Confident with Microsoft Office and CRM or event management systems.
• Proactive, customer-focused approach.

Responsibilities

• Coordinate conferences, functions, exhibitions and events from enquiry through to invoicing.
• Prepare proposals, quotations, contracts and event documentation.
• Maintain accurate CRM, sales pipeline, event and revenue information.
• Support client communications and enquiry management.
• Work closely with Food & Beverage, Operations, Hosts, Technicians and Facilities teams to deliver successful events.
• Support trade shows, famil programmes and post‑event reporting.
• Gather client feedback and identify opportunities for service improvement.

Skills

Administration

Event coordination

Hospitality

Sales support

Customer service

CRM experience

Organizational skills

Tools

Momentus

CRM software

Job description

Join our Venue Sales team and help deliver conferences, exhibitions, functions and events across two of New Zealand's leading venues: Te Papa Tongarewa and Tākina Wellington Convention and Exhibition Centre.

About the role

This is a varied role combining event coordination, sales support, administration and client relationship management. You'll support Sales Managers to turn enquiries into successful events while ensuring a seamless experience for clients from initial contact through to delivery and follow-up.

Key responsibilities

• Coordinate conferences, functions, exhibitions and events from enquiry through to invoicing.
• Prepare proposals, quotations, contracts and event documentation.
• Maintain accurate CRM, sales pipeline, event and revenue information.
• Support client communications and enquiry management.
• Work closely with Food & Beverage, Operations, Hosts, Technicians and Facilities teams to deliver successful events.
• Support trade shows, famil programmes and post‑event reporting.
• Gather client feedback and identify opportunities for service improvement.

You’ll bring:

• Experience in administration, event coordination, hospitality, sales support or customer service.
• Excellent organisation, time management and communication skills.
• Strong attention to detail and stakeholder management skills.
• Confidence using Microsoft Office and CRM or event management systems.
• A proactive, customer‑focused approach.

Desirable

• Experience in commercial sales, account management or business development.
• Experience with event budgeting or revenue management.
• Experience using Momentus or similar event management software.

What we offer

• Work with two of NewZealand's premier event venues.
• Supportive and values‑driven team environment.
• Professional development opportunities.
• Benefits including onsite kindergarten with priority waitlist for kiamahi, subsidised parking, discounts and free entry to paid exhibitions.

Employment details

• Permanent, full-time (40 hours per week)
• Wellington-based
• Salary: $59,439 – $70,539 per annum

Work eligibility Applicants must have the legal right to work in NewZealand. Any offer of employment will be subject to pre‑employment checks, including criminal conviction and reference checks.

Applications close: 15November2026

Questions? [e-mail]